Project Manager, Planning

Job description

5235 S. Harper Court

9065510 Facilities-Support Services

About the Unit
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Information

Job Summary:

Reporting to the Associate Director of Planning, within the Project Manager, Planning is responsible for providing professional project management for planning projects for the University. The Project Manager is considered a working manager, in that he/she will be expected to provide technical support to other Project Managers in addition to managing their own projects.


Manage planning activities for the department:

  • Manage Planning projects by providing project level leadership, communication, coordination, and overcoming hurdles to ensure project goals are met.
  • Manage a project portfolio that could range from large complex projects to a group of moderate to small scale projects.
  • Take responsibility for timely and comprehensive communications with all project stakeholders.
  • Ensure planning and design documents comply with project requirements including established FS processes and standards.
  • Assist and support the Campus Planning activities for the department, including gathering, analyzing, and presenting data on existing campus facilities.
  • Create and maintain planning tools to aid in strategic decision making on new project planning initiation and existing facility renovation and potential removal of built assets.
  • Coordinate and synthesize infrastructure, historic status, deferred maintenance, sustainability opportunities, functional requirements and other relevant built environment data.
  • Assist in evaluating the campus from a variety of stewardship perspectives including significance of institutional identity, physical attributes that affect use, maintenance and operating budget, adaptability for the future.
  • Manage pre-project planning activities, feasibility studies, and other projects as required.
  • Support the department in project programming activities, including confirming project scopes, creating project functional programs, consultant selection and management.
  • Drive consultants to achieve expected deliverables and recommend alternatives to keep the project on schedule and within budget.
  • Facilitate timely decisions with campus representatives to report progress and issues impacting the project goals to stakeholders.
  • Facilitate Departmental and University approvals as required.
  • Apply and manage departmental project control processes for consistency, to mitigate risks, and to assure compliance with policies, rules and regulations as well as all applicable authorities having jurisdiction.
  • Facilitate and ensure smooth project phase transitions through pre-planning, planning and project initiation.
  • Monitor completed project successes and lessons learned for application to future planning activities.
  • Ability to work on master and urban planning, parking and transportation projects and apply past experience towards to development of innovative solutions in the planning and design processes to the University Campus.

General Project Management:
  • Manage a project portfolio of a group of small to larger more complex projects.
  • Manage planning projects from initiation through final project completion and closeout, including scope, budget and schedule management at all planning phases.
  • Effectively communicate between the FS units and all other University and departmental stakeholders to ensure a common understanding of objectives, resources, and priorities. Ensure the maintainability and low life-cycle cost of projects by including operations and maintenance staff in the project team, and developing a commissioning and turnover plan.
  • Ensure client satisfaction by quality work and communication
  • Ensure that the project's program objectives are met by:
    • Encouraging strong user group involvement
    • Testing of consistency and compatibility of design to end-user needs
    • Developing prioritization of scope and design elements
    • Documenting and defining clear goals for the Project Team
    • Ensuring communication through all stakeholders using feedback and direction
    • Ensure that the project's design objectives and its integration with University standards are met by reviewing design documents for clarity, completeness, coordination of discipline and constructability for use by internal and external parties
  • Prepare Request for Proposals for professional consultants, contractors and vendors and manage consultant selection processes, Prepare and negotiate contracts.

  • Lead Performance & Flawless Execution
  • Foster Partnership & Collaboration
  • Ensure Decision Quality, Accountability, & Drive Results

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree in planning, architecture, urban or building design OR equivalent combination of relevant education and experience required.
  • Master's degree in planning, architecture, urban or building design preferred.

  • A minimum of five years of experience in planning, design, and project management activities required.
  • At least two years of experience with building systems, construction practices, contracting procedures, building design methodologies and code requirements required.
  • At least two years' experience, from the Owner's perspective, in managing architects and contractors in the Planning and Design process for building programs within preconstruction and construction project budgets and project schedules required.
  • Master Planning experience within a higher education institution preferred.

  • Professional Planning certification or Architecture license preferred.
  • Sustainability Certification/ Accreditation preferred.

Technical Knowledge or Skills:
  • Experience in preservation, campus planning, design and cost estimation, knowledge of national, state and city codes and guidelines required.
  • Ability to balance historic preservation needs with current program, code requirements and sustainability potential required.
  • Experience in managing planning projects for multiple stakeholders with diverse and complex project requirements required.
  • Demonstrated experience in creating and delivering client project presentations to manage the flow of information in support of decision making at the highest management levels of a complex, multi-campus institutional organization required.
  • Experience and familiarity with Planned Developments and City related processes required.
  • Proficiency in Microsoft Office ( Project, Word, Excel, PowerPoint and Outlook), Autocad, Revit, Sketch Up, and Adobe Suite required.

Working Conditions and Physical Requirements:
  • Ability to inspect architectural plans, keyboarding, bending, stooping to reach files, light lifting, standing. Some travel may be required.
  • Ability to enter and inspect existing buildings, including mechanical rooms, penthouses, tunnels, etc…

Required Documents:

Resume, Cover Letter, and References.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type: