Assistant Director, Career Development

Chicago, IL
Feb 21, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

5235 S. Harper Court

60631 Alumni Relations & Development

About the Unit
The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, will raise $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration.

Job Information

Job Summary:
  • Execute strategic objectives of the Career Development team within Alumni Engagement & Annual Giving (AEAG), and Alumni Relations & Development (ARD) to meet campaign goals, through collaboration with and support of colleagues. Streamline internal and external communications between the University, alumni and staff.

  • Maintain calendars and timelines to coordinate University efforts supporting alumni career development in order to maximize alumni engagement. Provide customer service and interface with alumni volunteers to manage expectations, questions and concerns. Use the alumni database to account for individual visit and contact activity. Consider participation giving goals and solicit gifts within assigned area.
  • Work within the Career Development team to support alumni who are in the process of developing their careers or rejoining the work force after a break. Provide new program options to attract unengaged alumni, encourage an environment where engaged alumni are motivated to return to our programs and continue to enhance existing career services. Recruit alumni to be presenters for events based on their job skills and / or professions. Manage affinity groups based on shared industries to reestablish contact with the University. Respond to phone and email queries regarding services in a prompt and courteous manner.
  • Work closely with internal colleagues on the Lifelong Learning and Education and the Events and University Programs teams to collaborate on shared projects. Partner with colleagues from Career Advancement, UChicagoGRAD and those related to affinity groups from Chicago Careers In. among others to support their programming and engage their populations with related programs.
  • Manage reporting, record-keeping and data management. Use data management tools in order to review and analyze pertinent information. Prepare correspondence, reports, spreadsheets, informational materials and presentations. Edit and proofread high-level communications by ensuring consistency, grammar, punctuation, usage, spelling and style of these materials. Coordinate with colleagues to complete communications containing complex and specialized subject matter. Coordinate content maintenance of University of Chicago Community Online (UCCO) websites and social media. Train and assist alumni in maintaining online platforms appropriately.
  • Work with colleagues to implement goals and objectives regarding event participation, attendance, communication and event logistics. Support manager, leaders, alumni, faculty, parents and other volunteers with all aspects of career engagement events, including outreach, data entry and accurate records.
  • Manage volunteer recruitment, training and recognition projects. Develop and maintain training materials. Assist with online leadership resource page, conduct surveys, oversee regional volunteer stewardship processes. Liaise between internal teams to ensure efficiency in programs and overall satisfaction in volunteer experience.
  • Manage, track, and code inquiries and interactions with alumni resulting from communications that focus on increasing participation, revenue and engagement. Track and record volunteer activity and event attendance.
  • Perform other duties as assigned in support of alumni relations programs. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

  • Communicate Effectively & With Influence
  • Exhibit Resilience & Optimize Resources
  • Display Emotional Intelligence
  • Demonstrate University Stewardship & Serve as a Brand Ambassador
  • Foster Partnership & Collaboration

Additional Requirements

Education and Experience:

  • Bachelor's degree or higher required.

  • A minimum of two years of professional work experience in fundraising, development, alumni relations, donor relations, nonprofit management, research, marketing, communications, sales or similar professional work experience required.
  • Experience or an interest in assisting the Career Development team in increased digital career programming preferred.

Required Documents:
  • Resume
  • Cover Letter

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here


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