Secretary V

Job description

Hyde Park Campus

20123 Ob & Gynecology

About the Unit
The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Munster Community hospital in Northwestern Indiana and Northwest Community Hospital in Arlington Heights. The Department of Obstetrics and Gynecology is organized into seven clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics & Gynecology, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section. The Department is ranked on the US News and World Report "best" list. Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Information

Job Summary:

This position will provide clerical support to the Section Chief of General Obstetrics and Gynecology, as well as the physicians within the section.


  • Provide primary Outlook calendar management, phone coverage and receptionist duties for the section and occasionally the department; respond to phone calls and emails in a timely and accurate manner.
  • Assist faculty with scanning and documentation of procedures and patient encounters to insure accurate record keeping.
  • Assist with coordination of faculty needs for off-site locations.
  • Transcribe clinical correspondence, business letters and compose correspondence as needed.
  • Ensure that licensure and DEA renewal forms are processed in a timely fashion; appropriately handle Medical Staff credentialing applications at UCM and other area hospitals for all section faculty.
  • Maintain professional society memberships and journal subscriptions.
  • Perform record keeping and file maintenance tasks such as gathering, printing, sorting, and filing materials and data both paper and digital.
  • Perform clerical support such as: making copies, scanning, sending faxes, taking meeting notes, correspondence and packages; deliver material throughout the campus and building.
  • Process reimbursements for section faculty.
  • Confidentiality and discretion must be maintained at a high level at all times.
  • Other duties as assigned.

  • Organization
  • Initiative
  • Collaboration
  • Attention to detail
  • Communication

Additional Requirements

Education, Experience and Certifications:
  • 3 or more years of administrative experience in healthcare, hospital, or clinical setting preferred.
  • High School Diploma or GED required.
  • Bachelor's Degree preferred.

Technical Knowledge or Skills:
  • Proficiency in Microsoft Office, including Outlook, Excel, Word and PowerPoint required.
  • Basic computer proficiency required.
  • Scheduling software proficiency preferred.

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Info

Pay Scale: $20.92-$27.90

Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirement above to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 4/16/2018
Work Type: