Medical Education Office Coordinator/Residency Compliance Specialist

Job description

Hyde Park Campus

2013023 Pediatrics-Residency

About the Unit
The Pediatric Medical Education Office (Comer Children's Hospital at the University of Chicago) manages and oversees the Pediatric Residency Program as well as eleven (11) ACGME-accredited Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements. The University of Chicago Comer Children's Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners always capable of providing the highest level of medical care.

Job Information

Job Summary:

Perform complex and diverse administrative duties, including but not limited to, developing and implementing policies and procedures to ensure continued accreditation and meet all departmental and hospital compliance metrics/requirements. Maintain the day-to-day operations of the Medical Education Office, including monitoring and reconciling all orders/accounts, processing verification requests, overseeing the visiting resident/fellow application process, and managing the CME conference series'.

Extended hours may be necessary based on workload and project due dates in regard to Residency Compliance / Accreditation purposes.


  • Maintain resident data management system as it pertains to compliance requirements (i.e. resident schedule, duty hours, evaluation completion, conference attendance, etc.)
  • Compile and analyze data for quarterly compliance deadlines, create semi-annual documentation, and aid in submitting all accreditation requirements
  • Monitor and reconcile all accounts; order/receive, process, and track all bills and expense reimbursements
  • Schedule diverse and complex meetings, events, and travel arrangements, including but not limited to semi-annual resident meetings, Clinical Competency Committee meetings, resident retreats/events, etc.
  • Oversee and maintain the physical office space and conference room (Medical Education); order and stock supplies/daily meals.
  • Process resident/fellow alumni verifications / develop and maintain alumni database
  • Process and oversee all visiting resident/fellow applications for rotation
  • Oversee and organize the CME Conferences supported by Medical Education (i.e. Pediatric Chief Conference Series and Pediatric Grand Rounds Conference Series)

  • Proficiency with work processing applications, spreadsheets, and databases required
  • Ability to take initiative and organize and complete projects with minimal supervision required
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required
  • Ability to use appropriate resources to resolve an issue required
  • Excellent interpersonal and communication (oral and written)service skills required

Additional Requirements

Education and Experience

  • Bachelor's degree or a minimum of three years of progressively responsible administrative experience required

  • Extensive knowledge/experience of Microsoft Office required
  • Experience with financial management databases preferred
  • Experience working with Medical Education Training Program (UME, GME, etc.) preferred

Technical Knowledge or Skills:
  • Extensive knowledge/experience with Microsoft Office(Word, Outlook, Excel, Access, etc.) (required)
  • Experience with Adobe products (preferred)

Required Documents:

The following documents are required in order to be considered for this position.
  • Resume
  • Cover letter
  • List of Professional References – please provide at least three (3) references, including at least one (1) supervisor reference (email and phone contacts)

(Note: When applying, all required documents MUST be uploaded under resume/CV section of the application.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 4/22/2018
Work Type: