Center Specialist

Job description

Hyde Park Campus

2010010 BSD Comprehensive Cancer Center

About the Unit
The University of Chicago Medicine Comprehensive Cancer Center (UCCCC) is an integral component of the University of Chicago Medicine and the Biological Sciences Division (BSD), the largest of four Divisions of the University that also includes the Pritzker School of Medicine. The UCCCC administers 6 established scientific programs, and the Cancer Center Support Grant from the National Cancer Institute provides funding for 11 Shared Facilities. The Center comprises over 160 faculty members from over 20 departments, with members being awarded over $56.3 million Direct Costs in peer-reviewed cancer research grants, and $25.4 million in non-peer reviewed grants and contracts. The activities of the Center are broad and varied including research, patient education and support, fundraising, marketing, clinical trials management, community outreach, and grant administration.

Job Information

Job Summary:

The Center Specialist manages the daily operations and provides support to the director and key members of the University of Chicago Medicine Comprehensive Cancer Center (UCCCC), including monitors finances and supplies, authorizes and ensures that all expenses are paid, and maintains facilities. Organizes and executes plans for all UCCCCC meetings, including symposia, seminars, External Advisory Committee meetings, Executive Committee meeting, and National Cancer Institute (NCI) site visits. Manages the UCCCC membership application and RFA solicitation processes.


  • Monitors, orders and tracks supplies for the entire UCCCC unit and grants/projects managed by the UCCCC including the Precision Medicine Initiative (PMI), multi-ethnic cohort project (COMPASS); involves working with various principal investigators and their research teams
  • Coordinates and oversees logistics of all UCCCCC academic-related events, both internal and external (e.g., monthly seminar series and translational seminars, outside speakers, symposia, External Advisory Committee meeting, NCI Site Visits, recruitment visits; biweekly Executive Committee meeting, monthly Program Leader meetings, working group meetings); develops agendas and compiles required materials; assists in the scheduling and planning of events; selects vendors and caterers; works with audiovisual services
  • Develops and implements new processes for streamlining the management of over 24 UCCCC RFAs, including the application solicitation, submission, review and election, follow-up and reports to funding agency/donor, etc.
  • Manages the UCCCC membership process, including solicitation of new members, collection and distribution of application materials, updating the UCCCC membership database, and processing secondary appointments with Office of Academic Affairs
  • Manages the UCCCC funding opportunities database/website for faculty to access and search
  • Maintains organized and complete records of all UCCCC-sponsored events and meetings (internal and external)
  • Oversees and maintains the physical office space, ordering equipment repairs, upgrades and renovations
  • Monitors finances and processes invoices, e-payments, and standing orders
  • Manages special projects and provides support to the Center's director and other key members including phone coverage, arranging meetings, maintaining office database and logs, and development of standard operating procedures

  • Commitment to providing a high level of service and working in a team environment
  • High degree of professionalism and ability to work under tight deadlines with efficiency
  • Ability to pay attention to detail
  • Ability to handle confidential information with utmost discretion
  • Excellent interpersonal, oral, and written communication skills

Additional Requirements

Education and Experience:
  • Bachelor's degree and a minimum of two years of progressively responsible administrative experience OR a minimum of 5 years of progressively responsible administrative experience.

Required Documents:
  • Resume
  • Cover letter.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 2/21/2018
Application Due: 4/11/2018
Work Type: