Kennedy Center Administrative Assistant

Job description

Hyde Park Campus

2013009 Pediatrics-Kennedy Center

About the Unit
The Kennedy Center promotes collaborative research in the causes, prevention and treatment of developmental disabilities. The members are a multidisciplinary group of scientists who have active research programs in areas related to understanding brain function and the cause of developmental abnormalities. Center members share research facilities and promote an interdisciplinary research agenda. The Kennedy Center provides rigorous training to young researchers, clinicians and students through a variety of programs and tailors research programs based on the interest of the individual researcher.

Job Information

Job Summary:

Under general direction from center manager, provide administrative support to the Director of the Kennedy Center and to the Student Program/Research Center Administrator, also in the Kennedy Center. Provide general office assistance, answer student inquiries and order supplies. This position is partially funded by contractual grant funding which is renewed under provisions set by the grantors of the contracts. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.


  • Provide general information regarding the graduate training programs including the NIH PREP and IMSD Programs.
  • Create databases to track incoming application materials, organize itineraries for student interviews, and follow up with the applicants.
  • Oversee and maintain the physical office space, ordering equipment repairs and upgrades.
  • Process all invoices, travel and expense reimbursements for the section.
  • Serve as a resource in interpreting University policies and guidelines.
  • Serve as a liaison to the University community regarding administrative issues such as finances, non-academic personnel, communications, and other relevant correspondence.
  • Compose correspondence, create seminar announcements and brochures, and maintain the program website.
  • Assist in preparing grant applications, progress reports and other documents as needed.

  • Ability to demonstrate excellent interpersonal/communication skills in order to communicate effectively with faculty, graduate students and various administrative offices at all levels of the University, required.
  • Ability to prioritize and handle multiple tasks simultaneously while working under pressure of deadlines, required.
  • High level of tact, discretionary judgment, maturity and professionalism with regard to access of confidential material and interactions with graduate students and faculty members, required.
  • Strong computer skills and attention to detail while being able to work for extended periods of time at a computer, required.
  • Ability to oversee symposium arrangements in various campus locations, required.
  • Familiarity with central administration within a complex research university environment, preferred.
  • Ability to handle public contract with courtesy, clarity, and diplomacy, preferred.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines, preferred.
  • Excellent problem-solving skills, preferred.
  • Ability to use appropriate resources to resolve an issue, preferred.
  • Ability to follow an issue through to resolution, preferred.
  • Considerable skill in working both independently and as a team member, preferred.
  • Ability to take initiative and organize and complete projects with minimal supervision, preferred.
  • Proficiency with word processing applications and spreadsheets and databases, preferred.

Additional Requirements

Education and Experience:

  • Bachelor's degree or a minimum of three years of progressively responsible administrative experience required.

  • Experience working with graduate student programs, preferred.

Technical Knowledge or Skills:
  • Proficiency with word processing applications and spreadsheets and databases required.

Required Documents:

The following documents are required in order to be considered for this position.
  • Resume
  • Cover Letter
  • List of 3 Professional References, at least 2 managers (current or former)

(Note: When applying, all required documents MUST be uploaded under the resume/CV section of the appliacation.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Background Check Required?


Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Part time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 2/21/2018
Application Due: 4/12/2018
Work Type: