Student Accounts Specialist

Job description

Student Accounts Specialist

Posting Number: R0000935
Location: Salem Campus

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Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:

Serves as cashier for the University & provides backup to Student Accounts office.


Nature of Responsibilities

  • Assisting students, parents and others with student account related questions

  • Assisting with term billing and the downloading & filing of monthly statements

  • Evaluating accounts for billing errors and making appropriate corrections

  • Performing collection of balances due on student accounts

  • Collaborating with departments on campus to ensure the posting of fees and charges

  • Setting up and maintaining payment plans

  • Creating billing and payment codes

  • Assisting with sponsor billing

  • Assisting with the processing of fees and holds on delinquent accounts

  • Performing backup responsibilities for the Director of Student Accounts and the cashier in their absences

  • Performing various tasks related to student loan programs

  • Processing and disbursing refunds to students and parents

  • Ordering supplies for the Student Accounts office

  • Assist in maintaining Student Accounts pages on the University website

  • Performing other duties as assigned


Education and Experience

  • Education: High school diploma or equivalency required. Two years of college with coursework in accounting, finance, and Microsoft Excel preferred.

  • Experience: Minimum of three years of accounts receivables or equivalent experience required; additional years of experience preferred. Previous experience in handling cash a preferred.


Candidates must have:

  • Strong written and oral communication, interpersonal and customer service skills.

  • Ability to patiently, diplomatically and professionally respond to and diffuse challenging customer situations.

  • Strong proficiency with technology, especially Microsoft Excel. Ability to quickly learn new computer skills is essential.

  • Strong analytical and problem-solving skills

  • Strong organizational skills and have the ability to meet deadlines and balance competing priorities.

  • Strong attention to detail

  • Excellent record keeping and file maintenance skills

  • Ability to work independently as well as to establish and maintain harmonious relations with staff, faculty, students, and parents


  • Two years of college with course work in accounting, bookkeeping, and Microsoft Excel (or equivalent education/training)
  • Additional years of experience
  • Cash handling or banking experience
  • Higher education experience


Monday-Friday, 8am to 5pm


Typical work is performed indoors in a normal office environment.

You will need to upload the following two documents as part of your application materials:

  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume

Incomplete applications will not be considered.

Apply online at

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.





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Job No:
Posted: 2/20/2018
Application Due: 4/23/2018
Work Type: