Assistant Director, Robert Day Scholars Program, REQ-126

Job description


Under the supervision of the Executive Director of Scholar Communities, the Assistant Director of the Robert Day Scholars Program will be responsible for the independent planning and implementation of specific projects, to include administrative and event/programming support.


  • Plan and execute an annual calendar of personal and professional development workshops for the Robert Day Scholars Program, focused on topics such as:
    • Communications;
    • Self-reflection;
    • On-campus speakers; and
    • Technical skill development.
  • Counsel, manage and approve the use of individual ‘experiential learning’ funds for each Robert Day Scholar;
  • Plan, execute and participate in social events designed to reinforce the strength of the Robert Day Scholars Program as both a horizontal and vertical cohort;
  • Survey and evaluate annual programming to provide opportunities constant improvement;
  • Monitor the budget for the Robert Day Scholars Program and allocate funds appropriately;
  • Plan and coordinate Robert Day Scholar special events, such as  award ceremonies, receptions, on-campus days for prospective students, graduation events, and  co-curricular activities associated with the Day Scholars Program;
  • Work with Advancement to ensure relevant populations are invited to events and logistics are handled;
  • In coordination with the Associate Director of External Relations, implement a plan to prepare all RDS Scholars for internship and fulltime interviews through organizing mock interviews, networking trips, and employer engagements; and
  • In coordination with the Associate Director of External Relations, edit resumes, cover letters, and other materials.


  • Create and execute a marketing and recruiting program for the Robert Day Scholars program , specifically through:
    • Website creation/update;
    • Managing the social media presence of the Robert Day Scholars Program;
    • Organizing and advertising information sessions for the Robert Day Scholars Program across all five campuses; and
    • Designing a horizontal recruiting campaign that uses current Robert Day Scholars to recruit the new class.
  • Support the Director in enrollment activities, specifically through:
    • Managing ‘Fluid Review’ application system and ‘Interview Stream’ supporting system;
    • Preparing files and organizing Admission Committee review;
    • Sharing Robert Day Scholar program decisions and status with CMC community
    • Maintaining accurate records of Robert Day Scholar program requirement completion;
    • Communication and planning for the RDS Board of Associates and other relevant relationships.
  • Support the Executive Director in preparing reports and statistical documents, such as the annual stewardship report and semi-annual board meetings; and
  • Collect, compile, and analyze data; design and maintain databases


  • Ability to quickly absorb the organization, curriculum, and mission and policies of Robert Day Scholars Program and CMC.
  • Ability to build relationships with multiple constituencies; customer service focused.
  • Excellent writing, communication, and research skills.
  • Excellent formal and informal presentation skills.
  • Ability to travel locally and domestically (10-20%)
  • Work independently.
  • Balance multiple projects simultaneously.
  • Demonstrated organizational skills.
  • Proficient in use of Microsoft Office Suite (Word, Excel, PowerPoint) and LinkedIn


EDUCATION:  Bachelor’s degree; master’s degree preferred.

EXPERIENCE: Two (2) or more years of related experience; experience in program development/management, event planning, and higher education extremely desired.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 


HOURS: The regular office hours for this position are 8:00 am to 5:00 pm., Monday through Friday. The hours for this position, however, may vary due to needs of CMC and the Robert Day Scholars Program. The ability to travel, both locally and domestically, may be required (10-20%).

CLASSIFICATION AND STATUS:  This is a full-time, 12 month, exempt level, benefits-eligible position.

IPEDS:  25-9000 Education, Training and Library Occupations


REPORTS TO: Executive Director of Scholar Communities

OTHER:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

This job description defines the essential or fundamental job duties of the employment position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.




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Job No:
Posted: 2/20/2018
Application Due: 4/21/2018
Work Type: