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Facilities Specialist

Job description

Job no: 493324
Work type: Staff Full-Time
Department: Conference and Facility Services
Location: Moon Campus
Categories: Facilities
Position Title Facilities Specialist

Position Department Conference and Facility Services

Position Type Staff Full-Time

The Facilities Specialist serves as the primary coordinator of the workforce for Facilities Services. This position reports to the Assistant Director or Manager, depending on department needs. The incumbent will positively represent the University to all guests and University Staff/Faculty. The Facilities Specialist will provide necessary support service for all internal and external University related events. This position is a working supervisor for grounds, environmental services and event support for Facilities Services. This position will utilize department labor resources to assist in these duties. The position requires a high degree of accountability, ownership for work and ability to complete work within set schedules/quality parameters. This position may be required to work during University closing and delays.

Extracts information from KX for planning purposes. Works with and coordinates with University services and departments. Resolves and/or escalates issues in a timely fashion. Be able to perform Environmental Services Tech (EST) duties as required. Prioritizes work by interfacing with assigned manager and other members of the department to meet deadline and determines appropriate workload. Provides continuous customer service.

  • Oversees facility services during events. Moves furniture and completes set-ups and tear-downs for University functions and outside rental groups as needed or required.
  • Under the direction of the Assistant Director of Conference & Facility Services (CFS) or Manager; provides oversight of facility services for all areas that the Facilities Department supports. Manages resource allocation to ensure delivery of service, and ensuring the final deliverables meet the quality expectations and contractual obligations of the client.
  • Assist with athletic game day event needs including but not limited to set ups, locker room change overs, painting, field prep, etc. Coordinates and supervises full and/or part-time employees and remains in constant contact with the assigned manager regarding any issues. This position will drive on behalf of the University.
  • Provides assistance to conference groups and summer camps during the summer months. Maintains equipment/furniture inventory and storage rooms. Reports any necessary maintenance needs to the Operations Center.
  • On occasion, may need to drive on behalf of the University.
  • All other duties as assigned. May need to be available by phone after typical business hours.

  • Minimum Qualifications
    Associate's Degree Preferred.
  • 2 years of previous work experience preferred.
  • Ability to work flexible shifts, holidays and weekends.
  • Ability to work during University closings.
  • Ability to provide customer service to students, faculty, staff, clients (internal/external), vendors, and public attendees.
  • Experience operating computer programs, such as Microsoft applications, event scheduling software and ability to apply these programs to job performance.
  • Experience in field maintenance and painting, ability to operate equipment; tractors, skid loaders, and trucks is required for some Facilities Specialist positions.
  • Overtime is required as needed; vacation approval may be limited during peak activity periods.
  • Ability to work in a fast paced environment with diverse groups ranging from summer camps, corporate executives, RMU athletics, political representatives, etc.
  • Supervisory experience preferred; excellent written, verbal and interpersonal skills required; ability to interact with all levels of staff and management.
  • Ability to make quick decisions providing good judgments.
  • Ability to prioritize and to handle multiple projects simultaneously.
  • Ability to receive work orders verbally or in writing, ability to work well with co-workers.
  • Ability to bend, stoop, lift, climb ladders, or scaffold, remain standing and walking for long periods of time, ability to lift heavy objects; ability to lift up 50 pounds regularly.
  • Ability to solve problems with event issues and maintain high level of customer service and professionalism throughout the process.
  • Ability to work without direct supervision.
  • Must work outside in all types of weather, at times in unpleasant areas, must clean spills of various substances including bodily fluids.
  • Excellent organizational, customer service and communication skills.
  • Professional presentation and work ethic.
  • Valid drivers license required.

  • Exemption Status Non-Exempt

    Act 153 Clearance Required Yes

    Required To Pass a Motor Vehicle Report Check Yes

    Required to Pass a Credit Check No

    Additional Posting Information None

    Special Applicant Instructions None

    Advertised February 19, 2018 Eastern Standard Time

    Robert Morris University (RMU), founded in 1921, is one of the leading universities in the Pittsburgh region. RMU provides a professionally focused education with an emphasis on engaged learning and is one of the most affordable private doctoral-level institutions in Pennsylvania. The University is accredited by the Middle States Commission on Higher Education. In 2016, for the first time in its history, RMU was ranked nationally by U.S. News and World Report. In 2017, RMU had among the biggest increases of all national universities in the U.S. News and World Report annual "Best Colleges" rankings released, rising 12 spots to No. 176.

    Robert Morris University is dedicated to changing the lives of its students and employees so that they can go out and change the lives of others. The University combines academic excellence with a professional focus offering numerous undergraduate, graduate and doctoral degree programs. In 2011, Robert Morris University was named as a "Top Workplace" by the Pittsburgh Post Gazette , which names the best places to work in the Greater Pittsburgh region.

    RMU offers faculty members an environment where teaching, research and service are supported and valued.

    RMU's main campus in Moon Township features 230 rolling acres and provides all the benefits of a traditional university campus, just minutes from the airport and downtown Pittsburgh.

    At Robert Morris University, we believe that institutional equity reflects our continued commitment to a community where everyone is both valued and respected. Institutional equity encompasses racial, ethnic, gender and religious diversity, cultural perspectives, national origin, sexual orientation, physical ability, as well as socioeconomic contexts, and educational backgrounds. We are dedicated to developing a diverse population by fostering an environment where intellectual and social growth, individual perspectives, and all human experiences are valued. We strive to be an inclusive community that celebrates and embraces differences as a means of responding to the cultural and social demands of a global society. Inherent in our inclusion efforts is a strong commitment to intercultural and global education to produce and include citizens who will serve as educational, social, economic and cultural ambassadors to the world. Robert Morris University is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.
    Visit RMU's Office of Diversity, Inclusion and Equity





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    Job No:
    Posted: 2/20/2018
    Application Due: 4/21/2018
    Work Type: