Apartment Living Coordinator

Stony Brook, NY
Feb 19, 2018
Institution Type
Four-Year Institution
Job Description

Apartment Living Coordinator-1800270

Required Qualifications: Bachelor's Degree. One year of professional full-time experience in university apartment or residence hall administration. Experience with crisis management and early intervention (i.e. on-call for emergency response, conflict mediation, responding to medical or mental health emergencies, fire alarms, etc.), and coordinating or facilitating programming (small or large scale). Budget Management experience. Preferred Qualifications: Master’s Degree or higher in Higher Education Administration or related field. Experiences in the following areas: supervision, community standards enforcement and/or adjudication, program planning and implementation, experience with assessment including learning outcomes, experience with educational initiatives outside the classroom to include student success strategies, facilities management, and residential risk management.
Brief Description of Duties: The Apartment Living Coordinator is responsible for the general management and residential life functions of several apartment buildings housing 400-600 students. Through personnel and facilities management, the Apartment Living Coordinator fosters a clean, safe and inclusive community environment that encourages student success. While the Apartment Living Coordinator has significant student contact, this position is highly administrative. The Apartment Living Coordinator is responsible for the day-to-day operation of a housing complex comprised of 4-7 buildings, housing upper-division undergraduate students, graduate/professional students and/or students with spouses, partners and families. The Apartment Living Coordinator promotes effective facilities management by maintaining positive relationships with Residential Operations Staff and Housing Coordinators. The Apartment Living Coordinator supervises one Apartment Living Assistant (graduate student) and 6-12 student staff members (graduate and/or undergraduate student). This is a 12 month live-in position. Although the majority of the position will primarily function as described below, some aspects are subject to change due to evolving departmental needs.
Student Staff Supervision:
  • Recruits, selects and evaluates of student staff members (both Apartment Resident Assistant and Assistant Living Assistant).
  • Advises, directs, supports and provides development for student staff through daily supervision and regular staff meetings.
  • Facilitates the ongoing training and skill development for student staff members, both Apartment Resident Assistant and Apartment Living Assistants.
  • Manages the implementation of University and Departmental engagement initiatives and educational activities within the residence halls.
Committee Responsibilities:
  • Serves on a Departmental standing committee as well as other Departmental and University committees as needed.
  • Chairs a committee and/or functional assignment, managing professional staff, RA staff, or other student staff within the Quad or Department.
Student Contact:
  • Provides informal counseling.
  • Provides informal counseling.
  • Serves as resource/referral agent for campus and community resources such as the Counseling and Psychological Services, Student Health Center, University Police, Financial Aid, etc.
  • Serves as advisor to area or apartment government and other student groups.
  • Interprets, develops, and enforces policies for the area or apartment complex.
  • Establishes and maintains expectations of behavioral standards.
  • Serves as hearing officer for student conduct cases and adjudicates cases; assigns sanctions based on their discretion and independent judgment.
  • Serves as student advisor for higher-level judicial hearings.
Academic Collaboration:
  • Teaches a credit bearing course for first years or transfers, as applicable, such as FYS 101 and ADV 101.
  • Provides resources and guidance regarding academic advisement and student success.
  • May teach an additional course outside of FYS 101 or ADV 101 (such as DPE, APE, RA Class.)
Programming and Community Engagement:
  • Implements a wide variety of social and educational programming for residents.
  • Attends small and large scale programming throughout the apartments area, Department and University, including but not limited to opening weekend events, end of the semester festivals, etc.
  • Manages Departmental programming and community engagement model for the apartment community.
  • Ensures proper understanding and use of learning outcomes and assessment methods.
  • Is visible and available in the residence hall outside of office hours; walks regular rounds of the apartment community to promote community building.
  • Oversees area programming budget, assisting with the procurement of items.
  • Actively engages in creating partnerships within the Division of Campus Residences and departments within the Division of Student Affairs, such as FSA, CAPS, University Police, staff to enhance the overall residential experience for students.
  • Collaborates with Campus Dining Neighborhood to create strong partnerships through creating intentional initiatives, supporting and promoting Campus Dining events.
  • Recognizes and shows appreciation for students and staff (nominate them for awards, provide formal and informal feedback, support and attend award and recognition events).
  • Participates in activities sponsored by the Division of Student Affairs (i.e. Convocation, Admitted Students’ Day, Red Carpet Day, Homecoming, Professional Staff Conferences, etc.)
  • Supports departmental professional development initiatives.
Facilities and Business Management:
  • Maintains inventory of furnishings and equipment within the building or apartment.
  • Assess and report damages to individual rooms and common areas.
  • Reports and follows-up with maintenance and custodial service requests.
  • Supports resident initiatives for facility improvement.
  • Maintains daily contact with maintenance and custodial Departments.
  • Walks rounds of the area to promote health, safety and security; reports and follows up with facility issues and concerns.
  • Conducts Health and Safety inspections of student spaces, ensuring compliance with the Terms of Occupancy and University Conduct Code
Crisis Management:
  • Responsible for the daily oversight and management of an apartment complex, including but not limited to addressing crisis situations, preventing safety and security risks while using discretion and independent judgment regarding escalation of the incident.
  • Serves on a 24-hour on-call duty rotation for approximately 2500 students, responding to and managing crisis situations after normal business hours.
Administrative Duties:
  • Manages the general business operations of the apartment area (i.e check in and check out process, room changes, room condition reports, occupancy verification, RA duty logs, emails, etc.)
  • Participates in professional staff recruitment and selection process.
  • Participates in the building, quad and departmental goal setting process.
  • Manages occupancy data using StarRez database and prepares occupancy reports on a regular basis.
  • Manages key distribution and collection on a regular basis, assisting with key audits as necessary.
  • Attend all required departmental and divisional professional training and activities.
  • Other duties as assigned as appropriate based on rank and departmental mission.
Special Notes: This is a full time temporary, 12 month appointments subject to one year re-appointment renewable annually, not expected to exceed three years. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. *This is a live-on-site position with night and weekend work required.
Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Essential Position:

This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.

Official Job Title: Residence Hall Director
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Residential Programs-Stony Brook University
Schedule: Full-time Day Shift 8:30 - 5:00Residential Programs-Stony Brook University
Posting Start Date: Feb 5, 2018
Posting End Date: Mar 22, 2018, 10:59:00 PM
Salary: 44,450
Salary Grade: SL2


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