Job description

Colby College
Waterville, ME 04901
Position: Registrar


Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:

Office of the Provost

Full-Time, Exempt, Salaried, Administrative Staff Appointment

Colby College seeks a talented individual to serve as the Registrar in a liberal arts institution which pursues excellence in the context of a personal and student-centered culture. The incoming Registrar will oversee the ordinary functions of a Registrar’s office and will lead the office through a strategic planning process to review current operations and implement changes that will improve the resources and services available to constituents.  The Registrar will also participate in the forthcoming transition of student information systems and will assist the office and the community in making the transition smoothly and efficiently.

We seek an effective manager with demonstrated skills in leading, developing, and empowering staff in the office to provide excellent service to the community—while cultivating a spirit of teamwork and partnership.  Central to this work is an ability to understand and articulate the “big picture” of how policy and information relate to institutional mission—and an accompanying ability to translate institutional values into operational policies, procedures, and practices.  We seek an individual who will work collaboratively across the institution, seeking to understand multiple perspectives, valuing and promoting inclusion, and pursuing mutually-beneficial solutions to problems that emerge.

Reporting to the Office of the Provost, the Registrar will be an important contributor to the academic mission of Colby College.


  • Effective leadership of the Registrar’s Office to manage academic information and processes
  • Efficient and effective management of academic records, registration processes, enrollment information, degree requirements, academic transcripts, transfer processes and documentation, curricular offerings, academic requirements, college catalog, academic calendars, academic scheduling, and instructional space; advise students, faculty, and staff as necessary
  • Accurate record keeping for prerequisites, honors lists, class rankings, class audits, etc.
  • Maintain, generate, and analyze data and reports to support assessment and continual quality improvement
  • Collaborate with faculty and the Office or the Provost to produce meaningful statistical analysis of academic records including class schedules, degrees, room availability, grades, transcript request, and other reports
  • Contribute to the academic catalogue as needed including catalogue updates and revisions
  • Consistently and fairly administer all student and academic policies as they relate to the office
  • Coordinate diploma distribution and participate in Commencement activities as needed
  • Track and enforce compliance with institutional academic policies, federal and state regulations (including FERPA), and accreditation standards; respond to data requests by outside agencies or in response to other legal requirements
  • Successful leadership of staff in the registrar’s office; deploy current skills efficiently and to good effect and provide opportunities for professional development and growth
  • Strategic planning to identify and implement changes that will improve the function of the office while maintaining accurate budgets
  • Skillful change management to lead the staff and institution through transitions to new systems and processes
  • Collaborate with other offices across the institution both to provide and receive relevant academic information; participate in college initiative to modernize administrative systems
  • Provide exceptional customer service to students, faculty, and staff
  • Demonstrate Colby’s thoughtful commitment to current and former students by providing timely and accurate transcript records as requested
  • Sense of initiative; impulse to leverage academic information toward improved academic policies and practices
  • Service on appropriate College committees (e.g., Academic Affairs Committee, Administrative Committee, Committee on Standing, Information Technology Committee, Subcommittee on Academic Schedule, Learning Spaces Collaboration, Off-Campus Study Advisory Committee)
  • Represent the Office of the Registrar and its function as steward of academic data and processes in various initiatives or task forces that might arise
  • Represent the College at professional meetings and conferences as appropriate
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


  • Bachelor’s degree required; advanced degree preferred
  • At least 3-5 years of experience as a registrar or assistant/associate registrar; evidence of progressive growth in responsibilities; supervisory experience preferred
  • Managerial skills; ability to define, oversee, and assess job responsibilities in ways that optimize performance of the office; ability to assess, deploy, and develop the professional skills of staff; ability to cultivate a sense of teamwork and community
  • Technical skills in working with student information systems and other related technologies to manage academic information; proficiency with Microsoft Office applications; additional technical skills (e.g., database experience, SQL query language, report writing, programming, system tools, web technology); ability to acquire new technology skills; experience with transition to a new student information system would be beneficial
  • Excellent organizational and time management skills; strong work ethic and initiative; ability to prioritize and coordinate multiple assignments with fluctuating and time-sensitive deadlines
  • Strong analytical skills; ability to translate inquiries into testable hypotheses; ability to translate data into meaning
  • Strong written and oral communication skills; ability to articulate academic information both accurately and understandably
  • Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community
  • Strong interpersonal skills, including empathetic listening, finding common ground, and appreciation of and for the work of others
  • Commitment to appropriate confidentiality, compliance with regulations and policy, inclusive practices, and professional ethics


This position interacts with students, faculty, staff and leadership across campus and supervises staff in the office.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Candidates should submit a letter of interest that addresses (a) how their experiences and skills relate to the position, (b) their commitment to an inclusive community, and (c) salary requirements.  Candidates should also submit a resume and the contact information of three professional references. Materials should be addressed to:

Registrar - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME  04901-8855

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status.  Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities.  Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights.  We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our website:




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Job No:
Posted: 2/16/2018
Application Due: 4/17/2018
Work Type: