Administrative Associate II
Performs both standard and more advanced administrative duties normally under general supervision of Deans/Chairs of depts. Typical duties include performing standard secretarial and/or minor administrative duties, in addition to other specific duties as assigned/required that may include supervision of other support staff, student workers or temporary hires.
Customer Service to support faculty, staff and students:
- Provides customer service to students and the public.
- Human Resource duties for part and full-time faculty (process overloads, stipends, status change forms, staff teaching requests, etc)
- Coordinating departmental activities (event planning, meetings, training, etc.). Scheduling and reserving rooms with Campus Events. Utilizing EMS to reserve space.
- Submitting work orders through AIM or UITS for internal staff and reserving space for meetings, trainings, and other events.
- Working closely with staff, faculty, and stakeholders to better serve students and department.
- Assists with coordinating all meetings for department. Attends majority of meetings and prepares minutes. Performing word processing, managing calendars. Making travel, meeting and event arrangements.
Financial Support for SOA Department:
- Have the skills necessary to carry out financial duties such as Excel and PeopleSoft Financials.
- Obtain and maintain a departmental PCard.
- Attend university training sessions regarding finances both required and optional.
- Assist in GRA/GTA hiring paperwork (Maintain job descriptions, hiring paperwork, contracts, payroll, foundation paperwork).
- Maintain all records of partnerships (contracts, budgets, commitments).
- Input requisitions for new hires for Federal Work Study and student staff, as well as completing the required paperwork for setting up new accounts and gaining program accesses
- Ordering office supplies and other essential items, including seeking proper authorization for items requiring prior approval.
Clerical Duties for SOA
- Departmental record keeping (budgets, majors, facility agreements, part/full time faculty contracts, etc).
- Maintain all records with textbook publishers (RFPs, contracts, budgets, royalties, editing/review schedules).
- Update SOA Facebook and Twitter accounts as well as submit website update requests each semester.
- Structure and maintain departmental files and documents including databases, part-time faculty, staff, administrative reports, graduation, and departmental publications.
- Assist in creating, proofreading, and editing department printed material (Flyers, Directories, Annual Report, Marketing Material, Newsletter, etc.).
- Process copy/print projects on Ricoh and other equipment
- Binding and Laminating
- Answer phone as needed
- Manage student assistants time for specific projects
- Other tasks as determined
Minimum starting Hourly Rate: $14.35/hr
As part of the background check process, this position WILL require a satisfactory Consumer Credit check and MVR (Motor Vehicle Report) as a condition of employment. See http://hr.kennesaw.edu/managers/docs/Credit_check_criteria.pdf and http://www.usg.edu/hr/manual/motor_vehicle_use for policy guidelines.
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action employer and does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, and/or veteran status.
Requirement Qualifications: High School diploma or GED and 3 years related experience.
Desired Qualifications: Experience with KSU systems and procedures.