Executive Coordinator - School of Arts & Sciences
Job Description Summary
The Executive Coordinator for the School of Arts and Sciences' most important job is to provide information, support and service for the students, dean, associate dean, and faculty and to encourage a team environment; perform a variety of complex office management duties involving independent action and confidentiality; assist the dean to coordinate School of Arts and Sciences budget; provides office management and support skills; coordinate academic projects and assist with oversight of student employees and special projects.
Duties and Tasks:
- Provides office management and clerical support:
- Ability to interact and communicate with students and parents;
- Assists dean;
- Coordinates projects with other on and off-campus SLU offices;
- Organizes office and prioritizes data and tasks for School of Arts and Sciences;
- Resource person for staff located in School of Arts and Sciences;
- Answers telephone inquiries and directs calls appropriately and courteously;
- Maintains student employment payroll records;
- Coordinates ordering and receiving of office supplies;
- Coordinates and monitors budget for School of Arts and Sciences
- Assists dean in interpreting budget reports;
- Notifies dean regarding potential budget problems;
- Assists dean in preparing projected expenditures;
- Tracks adjunct budgets;
- Processes requisitions through the Colleague system;
- Prepares financial reports and budget reconciliation reports.
- Serves as a resource person for full-time faculty and adjuncts:
- Acts as liaison between faculty and human resource office;
- Tracks current records of faculty credentials, including faculty discipline sheets;
- Reviews adjunct contracts each semester;
- Prepares payroll adjustment forms;
- Contact person for payroll and human resources.
- Coordinates projects related to the academic year:
- Delegates preparation of syllabi, tests, course transmittals, desk copies, etc.
- Annual inventory of equipment.
- Colleague Student Module:
- Assist Administrative Coordinator with registering students and handling student related problems and information.
- Perform other duties as assigned by the Dean.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- An Associate's Degree or college level work with previous administrative experience required; Bachelor's degree preferred with previous administrative experience;
- Any equivalent combination of experience, training and education that provides the required knowledge, skills and abilities.
- Proficiency with Windows, Microsoft Office (Word, Excel, Power Point), Outlook and Internet;
- Excellent interpersonal, organizational, problem solving, oral and written communication skills.
- Ability to interact with diverse personalities;
- Self-starter with the ability to handle multiple tasks in a timely manner;
- Must maintain strict confidentiality.
Each year from 2012 to 2016, Saint Leo University was named one of Tampa Bay's Top Workplaces by the Tampa Bay Times .
The Top Workplaces in Tampa Bay program was created by the Tampa Bay Times and WorkplaceDynamics. The companies in this survey were ranked based on leadership, compensation and training, workplace flexibility, and diversity.
One of the Top-Ranked Universities in Florida
One of the top-ranked universities in Florida, Saint Leo is a Catholic, liberal arts school serving learners of all faiths.
We are traditional, but we are cutting edge
Established in 1889 by the Order of Saint Benedict of Florida, the university seeks balanced growth in mind, body and spirit for all members of our community. Saint Leo has grown from a peaceful campus in the rolling hills of Central Florida to an institution of international consequence-ranked one of the best regional universities in the South by U.S. News & World Report
Our Tampa-area campus remains committed as ever to student-centered liberal arts education, and is strengthened by the global reach of our regionally accredited online programs and Education Centers in seven states across the U.S., including on many military bases.
We are Catholic, but we are for everyone
Our determination to make higher education more accessible to all has made Saint Leo a world leader in redefining the 21st century university. Saint Leo now serves more than 16,000 students from 49 states and 86 countries-ranking us among the five largest Catholic higher education institutions in the United States. Saint Leo is also one of the nation's 10 leading providers of higher education to the U.S. military.
While we are proudly Catholic, we teach students not because they are Catholic, but because we are Catholic. And our faith compels us to imagine and contribute to a more socially just society.