Assistant Director of Special Events

Job description

University of La Verne

Assistant Director of Special Events

Job Description Summary:
The Assistant Director of Special Events is critical to the execution of the University's event fundraising program. Responsible for management, implementation and execution of University Advancement Special Events, specifically the Scholarship Gala and the University Golf Tournament. Partnering with trustees, donors, senior administrators, Deans and other University Advancement staff to create signature and college based events. The incumbent is supervised by the Senior Director of Advancement Operations & Services and will directly assist in an administrative capacity. The incumbent will regularly exercise discretion and independent judgement. The Assistant Director of Special Events will evaluate projects, conduct market research and benchmark the results, make presentations, improve efficiency, and trouble shoot problems in order to help the overall success of the event.

Specific Duties:

Responsible for University Advancement event management, specifically for the Scholarship Gala and the University Golf Tournament, which includes staffing and reporting progress to the event committee of donors, trustees and University leaders; determining purpose of event; conducting venue research, contract negotiation and selection; selecting and training of University Advancement staff and volunteers on “day of” duties; managing and executing all event tasks; working directly with designers to create all event materials, both electronic and print; creating online registration and webpages; maintaining and updating Special Events website with pre- and post-event information and photos; coordinating efforts with other departments and vendors leading up to and on the “day of”; and communicating effectively with vendors, staff and volunteers to assure a successful event. Coordinates the University Advancement Events calendar; manage student workers; participates in various committees, professional training, industry conferences, and conventions.

Develops essential event briefing materials (e.g. rsvp list, event timeline, speaking points, and biographical guest information) for the President, Deans, Senior Managers and University Advancement staff.

Prepares event budgets; maintains oversight of expenditures to stay within budget while trying to cut costs. Develops tactical event marketing plans and budgets with the Senior Director.

Other duties and projects as assigned by the Senior Director and the Vice President of University Advancement.

Minimum Qualifications:

Bachelor’s Degree.
Minimum of 2 years of event management/public relations/marketing/communications experience.
Advanced with MS Office, specifically Excel. Strong writing and verbal communication skills. A high level of tact and diplomacy.

Preferred Qualifications:
Banner experience

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation





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Job No:
Posted: 2/15/2018
Application Due: 4/17/2018
Work Type: