Position Number: 00041130
Primary Function of Organization Unit: North Carolina State University has approximately 1.4 billion dollars of spend per year and the Controller's Office touches all aspects of campus life from student refunds to financial reporting. The Office of University Controller is directly responsible for the following activities as they relate to the financial management of North Carolina State University: 1) General accounting (chart of accounts maintenance) and financial ledger management 2) Asset management 3) Cash management and banking including (payment card industry oversight and merchant services) 4) Payroll processing 5) International Compensation and Taxation - vetting of non-resident alien transactions 6) Payables (small and large purchases) and vendor management 7) Travel reimbursements 8) Non-student receivables and billing 9) General cash receipts and wire requests 10) Tax filings (990's, 1099's, 1042-S's, W-2's, 941's, multi-state taxation and general taxation) 11) Financial reporting (CAFR and University Financial Statements), and audit liaison (with the Office of the State Auditor) 12) Imprest accounts and auxiliaries 13) Student and HR system integration to financials 14) Both internal and campus-wide training 15) Reconciliation of bank accounts and key General Ledger accounts 16) UNC Business Process Administration 17) Evaluation of Internal Controls 18) NCAS Reconciliation The division interacts with the Office of State Controller and State Treasurer's Office in regards to cash management and maintenance of the University's NCAS file, and banks, credit card vendor/servicers and other external regulatory agencies.
Essential Job Duties: The Payroll Specialist performs programmatic and processing duties for the payroll department. Responsibilities and duties include, but are not limited to: - Serve as one of the subject matter experts for the daily operational duties for payroll processing with respect to the HR System, departmental personnel reps & employees - Review retroactive new hire job data for retro pay calculations; review job changes in HR System regarding salary, FTE, employee class or contract changes - Using PeopleSoft - delivered and/or customized reports, calculate, enter & verify retroactive pay - Develop & utilize reporting/query writing skills to facilitate data analysis - Manage tax withholding certificate review/audit and data entry, check distribution process and associated direct deposit compliance. - Distribution of regular and off-cycle checks along with verbal and written declaration of non-compliance - Distribution of periodic payroll reports to campus units - Data entry into PeopleSoft system of paper tax withholding certificates - Where possible, streamline & further automate processes - Support other payroll functions during peak times or as needed, under the direction of the supervisor
Department Required Skills: - Strong attention to detail for auditing and trouble-shooting. - Excellent written and verbal communication skills and ability to work in a collaborative team work environment. - Proficient with PeopleSoft (or other HRIM system) payroll processing, including taxes and deductions. - Demonstrated experience with complex pay calculations and processing; ability to explain/defend to departments, employees and auditors.
Preferred Experience, Skills, Training/Education: - Advanced skills with Microsoft Excel and Word. - Experience with reporting from multiple electronic sources including HRIS systems. - Experience processing payroll for a company with over 5,000 employees. - Understanding of database relational design. - Functional experience running reports/queries from large ERP table driven system. - Experience working in a complex computing environment with a high volume of employees and employee types and payroll scenarios. - Knowledge of SQL a plus.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.