Program Coordinator, Anthropology and Economics

Location
USA, Colorado, Denver
Salary
Negotiable
Posted
Feb 12, 2018
Ref
000278
Contact
University of
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

Position Summary

The Program Coordinator position provides office management and administrative support to the Departments of Anthropology and Economics within the Divisions of Arts, Humanities & Social Sciences. Important duties include overseeing administrative functions for the graduate and undergraduate programs, and the application processes for the graduate program in each department; managing departmental webpages and social media accounts; planning events; working with other staff members on general administrative duties, including monitoring office supplies and possible problems with office equipment. The ideal candidate must be able to work independently under general direction, must be able to work well in collaboration with the Assistant the Chairs, and they must be able to provide excellent service to students, faculty, and staff under a variety of circumstances.

Essential Functions

  • Graduate Program Support Promote both graduate programs using web-based tools and (if applicable) social media.
  • Send out advertising flyers to other universities. Respond to inquiries about graduate programs, or channel them to chairs/faculty.
  • Monitor the application status for all applicants via Slate and facilitate the completion of application for some applicants (which has to be done throughout the year for Economics).
  • Coordinate the review and processing of application files with the admissions committee in each department.
  • Make travel arrangements with prospective graduate student to visit campus and help facilitate reimbursements when necessary.
  • Prepare informational and handbook documents for graduate students.
  • Make graduate advising arrangements/assignments for each department.
  • Update and maintain files on all graduate students advancement through the programs.
  • Assist Museum and Heritage Studies with internship applications, requirements and salaries from outside institutions.
  • Undergraduate Program Support Update web-based materials or materials in print to promote programs so as to attract more majors and minors.
  • Create promotional materials for classes to increase enrollment.
  • Make undergraduate advising arrangements/assignments for each department by updating listservs.
  • Routine Organizational and Administrative Tasks Monitor office supplies inventory and restock on a timely basis.
  • Monitor proper functioning of office equipment (copier, printers, etc).
  • Submit maintenance work requests.
  • Maintain mailbox assignments, and distribute mail and packages.
  • Maintain building key logs and alarmed room codes, and distribute keys to faculty, staff, and students.
  • Greet and assist visitors to main office.
  • Answer basic advising or information questions about the program.
  • Monitor department email and voicemail accounts.
  • Perform space allocation changes and analysis when required.
  • Plan various events (e.g., seminars, exhibits, etc.) and take photographs for web publicity.
  • Plan each department's annual honor awards ceremony.
  • Plan and coordinate course scheduling, and submit schedules to Dean's office and Registrar.
  • Create new course proposals and/or revise requirements due to curriculum changes.
  • Other duties as assigned by the department chair to support department functions and to be a backup for other staff members.

Knowledge, Skills and Abilities

  • Ability to communicate effectively both verbally and in writing.
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information.
  • Ability to interact with AHSS faculty and employees and communicate effectively and sensitively with students, faculty, and staff from a diverse range of backgrounds.
  • Ability to problem solve.
  • Ability to prioritize and multi-task.
  • Ability to do basic math.
  • Ability to work with and manipulate spreadsheets.
  • Strong attention to detail.
  • Strong time management ability.
  • Excellent customer service skills.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and professional experience.
  • 2 years of experience in an office support environment.

Preferred Qualifications

  • Bachelor's degree.
  • 3-5 years of experience in academic enrollment and student support.
  • Experience working in higher education.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. For questions about this position, please contact Peter Ho at

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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