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Program Assistant (Math, Science, Engineering)

Job description


Diablo Valley College


Program Assistant (Math, Science, Engineering)

Job Number: 0001079

Salary: $3,753.00 per month (first step)

Deadline: 03/05/2018


Complete job description and application available online at: https://www.4cdcareers.net/postings/4954


Position Definition

To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs.


Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following: 

Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus.

Prepares correspondence, memos and statistical materials; answers phones.

Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements.

Reviews applications or other program documents to determine acceptance. 

Processes eligibility and services for categorical programs in compliance with Title 5 regulations. 

Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.).

Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas.

Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.

Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs.

Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications.

Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services. 

Prepares and maintains records and files related to student contacts and the provision of services.

Participates in and facilitates special events and activities as needed. 

Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations. 

Performs related duties as assigned.


Minimum Qualification-Education/Experience


Two (2) years of experience performing responsible administrative duties in a related program.



Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.



Must not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately.


Minimum Qualification-Knowledge Of

Policies and regulations related to a specific student services program. 

Applicable laws and statues governing access to public programs and services. 

Modern office procedures, practices and technology/equipment.

Philosophy and objectives of students services programs.

Problems encountered by students supported.

English usage, grammar, spelling, punctuation and vocabulary.

Basic statistical compilation and other record keeping methods and procedures. 

Modern software applications (Microsoft Office Suite, etc.).


Minimum Qualification-Ability To

Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns.

Prepare and maintain a variety of records, reports, and confidential materials related to students.

Schedule and perform a variety of support functions pertaining to assigned student support program area.

Understand and carry out verbal or written instructions.

Communicate effectively, both orally and in writing.

Work independently and exercise good judgment in performing assigned duties.

Keyboard with accuracy. 

Establish and maintain effective working relationships with those contacted in the course of performing required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.


Desirable Qualifications

• Demonstrated sensitivity to and ability to motivate and work with first-generation college students and community college students of diverse ethnic backgrounds, cultures, preparation, learning styles, and/or disabilities.

• Demonstrated commitment to fostering student equity in STEM (Science, Technology, Engineering and Mathematics).

• Ability to work with multiple constituents including high school representatives, students, and parents/families.

• Ability to successfully complete duties on-time in a high-energy/high-traffic work environment with significant student and faculty interaction.

• Experience overseeing student assistants.

• Equivalent to completion of a Bachelor’s degree in a STEM field.

• Ability to communicate effectively in Spanish and English.



It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.




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Job No: 0001079
Posted: 2/12/2018
Application Due: 3/5/2018
Work Type: