Faculty Affairs Administrator 1

Feb 09, 2018
Faculty Jobs
Health & Medical, Medicine
Institution Type
Four-Year Institution

Faculty Affairs Administrator 1

Stanford University

Job Number:

Looking for a new challenge? Join the new Department of Biomedical Data Science (BDS) in the School of Medicine! Launched in 2015, the first department to be built from the ground up since 2003, we are seeking a professional to join our team and help us continue to grow. The role is Academic Affairs Coordinator and, with limited supervision, will coordinate faculty appointments and promotions as well as postdoctoral fellow and visiting scholar appointments.

BDS was started in order to create an integrated field of biomedical data science, to recruit emerging talent in the field, to provide outstanding training to postdoctoral scholars and graduate students working in this area, and to provide and cultivate an intellectual home for collaborative research. As a basic science department, DBDS is devoted to the development of novel computational and statistical methods for acquiring, representing, storing, and analyzing biological and clinical data at all scales.

BDS is being built by coalescing Stanford experts in biostatics and bioinformatics into this new department, while simultaneously recruiting new members to the faculty. Biomedical Data Science is key to pursuing the School's mission of Precision Health.

Because excellent written skills are required, a cover letter is expected to accompany the resume.

Duties include:
  • Gather information for search initiations, search waivers, reappointments, and promotions.
  • Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
  • Post job announcements, and distribute other outreach materials to attract candidates.
  • Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
  • Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
  • Maintain records documenting search, recruitment, and appointment/promotion processes.
  • Assemble and draft materials for the appointment and promotion files.
  • Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
  • Assist in coordination of visa process, as needed.
* - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED):
  • Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.
  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Effective communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Experience with complex schedules and planning.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.


  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional extended hours.

Job: Administration

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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