Office Manager  

Job description

Posting Details

Posting Number:


Position Category:

Office Manager/Clerical Supervisor 

Job Title:

Office Manager  

Position Code:


Position Type:



Enrollment Services  

Nature of Work:

This position is responsible for coordinating the administration functions for the Office of Admissions & Recruitment. This person will provide a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Serve as direct administrative assistant to the Director of Admissions.  

Training and Experience:

Extensive knowledge of Microsoft Office Suite; excellent administrative skills and the knowledge of practices and procedures required to manage an office; must have the ability to identify and resolve problems and exercise independent judgment in making decisions; must have effective interpersonal and customer service skills; must have the ability to work collaboratively in a team environment; maintain a high level of professionalism; ability to communicate effectively in English, both orally and in writing; ability to effectively manage multiple priorities; extremely detailed; outstanding problem-solving skills; ability to work with professional integrity and discretion; capacity and willingness to accept duties with initiative and resourcefulness.  

Testing Requirements:


Illustrative Examples of Work:

(1) answer, screen, and transfer inbound phone calls; (2) receive and direct visitors; (3) handle request for information and data; (4) resolve administrative problems and inquiries; (5) prepare and modify documents including correspondence, reports, drafts, memos, and emails; (6) Schedule and coordinate meetings, appointments, and travel arrangements for staff; (7) prepare agendas for meetings and prepare schedules; (8) manage the ordering and supply needs of the office; (9) coordinate with other office on behalf of the Office of Admissions & Recruitment; (10) assist with management of the budget for the Office of Admissions & Recruitment; (11) manage student workers; (12) maintain and manage multiple spreadsheets for the office; (13) manage front desk and document intake; (14) other general clerical duties as assigned.  

Posting Date:


Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)

Open Until Filled



Special Instructions to Applicants:


Funding Source:

General Operating (State)  

Number of Openings:


If Other, please denote the Name of a Grant:


Fringe Benefits:




Physical Demands


Facts About the Institution:

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Remission after six months of employment. 

EEO/AA/Non-Discrimination Statement: 

Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education.

The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution.

The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, B.C. Black Building, Room 382, Albany, Georgia 31705, Director of Human Resources, 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.  

Disability Statement:

Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  

Optional Applicant Documents:

Cover Letter  

Required Applicant Documents:


Application Types Accepted:

Staff Employment Application  




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Job No: Posting Number: 0600793  
Posted: 2/9/2018
Application Due: 4/10/2018
Work Type:
Salary: Commensurate with qualifications and experience