Administrative Specialist Supervisor

Job description

University of California, Irvine

Administrative Specialist Supervisor

The successful candidate will be responsible for the effective operation and management of the administrative staff of the Surgery Department. Under minimal direction, the incumbent provides administrative support using independent judgment, analytical and organization skills to assist the Chair and Chief Administrative Officer (CAO). Coordinates daily and long-range activities of the Chair, triages Chair's correspondence, maintains Chair's files, provides administrative support to the Chair including managing a complex calendar, incoming and outgoing correspondence, travel arrangements, and other general office support; serves as liaison between the Chair and leadership across the School of Medicine, UCIMC, UC system, as well as donors, faculty, staff, students, national and international leaders.
Establishes and directs processes to assure overall efficiency of office operations. Independently manages a variety of complex large scale administrative and department projects, gathers data, analyzes and evaluates data, prepares detailed information, and provides analysis of results. Independently manage the operational logistics for various initiatives, special projects and responsible for ensuring continuous and smooth operations while maximizing efficiencies and cost effectiveness. Duties are performed with a sophisticated level of independence and advanced levels of decision-making responsibility. Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters.
Serves as Supervisor for department administrative assistants and oversight of all administrative functions, including supervision of staff, prioritization of workload, resource allocation, and maintenance of required resources.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Hourly $21.54 - $29.29
Total Hours: 8-5, M-F
Career Position.
Occasional evening or weekend events. Occasional early morning events/meetings.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Surgery website.

View Job Description for the position requirements.

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Job No:
Posted: 2/7/2018
Application Due: 4/8/2018
Work Type: