ADMINISTRATIVE ASSISTANT, PENN MEDICINE
Duties: Penn Medicine is one of the world's leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation's first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.
The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report's survey of research oriented medical schools. The School is consistently among the nation's top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.
The University of Pennsylvania Health System's patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation's top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation's first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.
Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.
Reports to three 3 Development professionals for Penn Medicine Development's Individual & Organizational Giving Division. Under limited supervision, provide secretarial and administrative support to assigned professional staff in the Individual and Organizational Giving division of PENN Medicine Development and Alumni Relations for the Abramson Cancer Center Development team, as well as shared administrative
responsibilities for the department.
Provide information to faculty, staff, alumni, students, volunteers, trustees, and grateful patients concerning PENN Medicine Development and Alumni Relations (PMDAR), the Individual and Organizational Giving division - Abramson Cancer Center team.
Prepare correspondence: draft, format, type, and proofread letters, manuscripts and proposals using word processing equipment.
Organizational activities on behalf of supervisors including filing, copying, distribution and data entry, make arrangements for meetings and travel, and prepare expense account forms. Track all expenditures for supervisors.
Coordinate mass mailings and serve as administrative support for cultivation events, including staffing events.
Share responsibility with departmental AA staff for answering telephones, and participating in inter-campus deliveries/pick-ups.
Assist with staffing and greeting at special events and group projects, and other PENN Medicine Development activities as necessary.
Record ATLAS and prospect management entries and gifts processing as needed by supervisors and unit.
Engage in basic development research using standard reference and files.
Maintain calendar and arrange travel itineraries and accommodations. Open, review, and distribute mail within scope of authority.
Coordinate priorities for assigned PENN Medicine Development professional staff and works as a team with all PENN Medicine Development staff and other administrative support staff on Individual and Organizational activities.
Perform other duties as assigned.
Qualifications: High school diploma and post-secondary education degree preferred. 1-3 years of administrative or other professional experience preferred. One year of experience in development highly desirable. Knowledge of computer programs and databases required. Proficient in typing and word processing. Knowledge of MS Office, MS Word and MS Excel required. Ability to handle complex and highly confidential materials. Ability to lift up to 50 pounds. Ability to work with peers and all levels of management and to operate effectively in larger, busy department. Attention to detail and excellent communications skills preferred.
The incumbent works on a daily basis with and through senior institutional officers, trustees, donors and volunteers, administrators, faculty, grateful patients and families, and development/alumni affairs/ public affairs colleagues, and must have experience, judgment, and communications skills commensurate therewith.
Reference Number: 90-27927
Salary Grade: 023
Employment Type: Non-Exempt
Org: Penn Medicine Development
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative