Occupational Skills Manager

Feb 05, 2018
Institution Type
Community College

Occupational Skills Manager

Portland Community College

Requisition Number: 09328

Location: Southeast Campus

Address: 2305 SE 82nd and Division, Portland, OR

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Management; Level I; Full-time; Exempt

Starting Salary Range: Minimum $60,429 to range mid-point of $74,024. Placement generally will not exceed the mid-point, based on qualifications, experience and internal equity. (Full Range is $xx,xxx to $xx,xxx)

Job Close Date: For best consideration apply by March 19, 2018

Job Summary:
Portland Community College is looking for a dynamic manager to lead the Occupational Skills Training team of academic professionals and administrative staff. Occupational Skills Training is a customizable, credit-based program that offers hands-on, work based learning at employer sites across the Northwest. The program offers worker retraining options for injured workers, Veterans, and others seeking a new career and non-traditional learning environment. The Manager will be critical in developing and maintaining new partnerships, especially in the Vocational Rehabilitation community. The Manager will also help oversee budgets, contracts, and program assessment and review. The position requires a high degree of collaboration within and outside of the organization, and dedication to serving diverse students and employer partners.

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employers Retirement System (PERS) pension and contributes an additional 6% into the employee's Individual Account Program under PERS. PCC also provides a 2% contribution to a 403(b) account for eligible management personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Paid Leave:
14.67 hours of Vacation leave per month
1 day of Sick Leave per month
11 Holidays
3 additional Personal Leave days per year

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.

Typical Job Duties and Responsibilities

- Developing and negotiating agreements and contracts with training sites and for third party payments for tuition and fees for targeted populations of students, including Vocational Rehabilitation and Veteran students;
- Supervising and approving contracted trainings;
- Marketing and developing new programs, short-term classes, workshops, and seminars for the insurance and rehabilitation industry;
- Maintaining a client caseload.
- Supervising academic professionals, paraprofessionals, technical/support, and/or classified staff.
- Monitoring and tracking of multiple program budgets and funding streams; approving and allocating expenditures.
- Participates in the development, planning, and implementing of goals, objectives, strategies, policies, and procedures for the program;
- Analyzing data and assessing needs and opportunities;
- Develops, recommends, and administers policies, procedures and processes in support of departmental operations;
- Implements and monitors compliance with approved policies, procedures, and processes;
- Advises students, faculty, and staff on a variety of issues related to assigned programmatic areas.
- Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and to represent the District on local, state, and national committees, advocacy groups, and partner agencies.

Minimum Qualifications:
Minimum Qualifications
To be considered for this position, your application materials must show how you meet the following requirements:

Note: Experience requirements use full-time equivalent

Bachelor's Degree Education, Adult Education, a Social Science disciplines or related area (relevant experience may substitute for the degree requirement on a year-for-year basis).

Three years of progressively responsible experience related to area of assignment, including two years of lead or supervisory experience (successful completion of PCC LEAD Academy or a comparable external leadership training program may substitute for up to 6 months of lead or supervisory experience).

Occasional travel will be required. A successful candidate must have a valid driver's license upon hire.


Knowledge of:

Supervisory principles;
Grant management principles and practices;
Advanced principles and practices in assigned programmatic area;
Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
Public relations principles;
Budget administration principles;
Marketing principles;
Grant and/or contract administration principles;
Analytical methods and techniques;
Area resources;
Needs assessment methods;
Fiscal accounting principles;
Strategic planning principles;
Program/project management principles and techniques.

Demonstrated Skill in:

Supervising subordinate staff;
Interpreting and applying applicable laws, rules, and regulations;
Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
Preparing and administering budgets;
Managing, marketing, and promoting programs;
Planning and implementing program components;
Compiling and analyzing data;
Conducting needs analysis;
Preparing, managing, and administering grants and/or contracts;
Speaking in public;
Conducting outreach activities;
Preparing collateral and marketing materials;
Developing strategic plans;
Interpreting complex documents;
Analyzing the applicability and/or value of the implementation of emerging trends and/or services;
Assessing the consequences and outcomes of program initiatives;
Ensuring compliance with applicable internal and external program requirements;
Monitoring legal and regulatory changes;
Maintaining confidentiality;
Analyzing processes and making recommendations for improvement;
Researching, analyzing, and applying relevant information to the development of departmental processes and programs;
Coordinating activities with other internal departments and/or external agencies;
Preparing a variety of reports related to operational activities, including statistical analysis;
Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
Utilizing computer technology used for communication, data gathering and reporting;
Communicating effectively through oral and written mediums.


Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Special/Preferred Qualifications:
Preferred Qualifications
These qualifications and characteristics are critical to success in this important role at PCC. When you apply please be prepared to attach a 1-2 page document that describes how you meet the following:

1. Demonstrated experience working in program that involves frequent collaboration, marketing, and/or contracting with partners who may have differing policies and procedures
2. Experience with program assessment and evaluation
3. Experience interfacing across differing divisions, departments, and teams within an organization to develop strong working relationships
4. Experience serving diverse student/client populations, including veterans, injured workers, individuals with disabilities, and others.

Additional Posting Information:
To apply for this position, please submit:
1. Completed responses to the Required Questions from the Committee - scroll down to see \"Required Questions\" below - (Attach document)
2. Completed online application
3. Cover Letter (attach document)* Please state how you meet the minimum and preferred qualifications.
4. Current Resume (attach document)*

* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

Applicants selected for further consideration may be asked to complete a supplemental questionnaire.

Notes to Applicant:

- Upon hire candidate will be required to provide official transcripts for all degrees earned.

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Documents that must be associated with this posting:
Cover Letter
Responses to Required Questions

Documents which can be associated with this posting:

Full Time/Part Time: Full Time

How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.


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