Program Coordinator, School of Nursing
Program Coordinator, School of Nursing – Requisition # 180000004O
The purpose of this position is to provide coordination for the SON programs including all financial aspects, grant administration, accreditation, evaluation, marketing, academic program support, advisement, and general facilitation/liaison duties. This position is responsible for coordinating these many aspects of the programs/department as well as providing advisement for students within the Nursing Department when needed. The position also serves as direct support for the Director of the School of Nursing and manages administrative staff and students as needed in coordination with the Director. Responsibilities include:
- Maintaining budgets for the department including departmental accounts, grant accounts, partnerships, scholarships and other restricted accounts through ledger reconciliation, committing funds, processing documentation (receipts, forms), etc.
- Managing federal and other external agency funding, policies, regulations and required reporting and documentation.
- Performing departmental audits and respond to university, system, state, federal and other audit requests as needed.
- Auditing and awarding scholarship funding for multiple accounts to students and provide appropriate analysis, reports and documentation.
- Performing cost analysis within department to ensure efficient use of funds and provide Director of department with needed data such as comparable salary analysis with faculty and staff in department to ensure equitable professional salaries per accreditation requirements.
- Providing oversight of all departmental financial matters and remain current in financial policies and procedures.
- Assisting with writing and review of grants at the federal, state and local level including external partnerships with private agencies and donors; processing the implementation of awarded grants and partnerships and the hiring and orientation of new grant employees; assisting grants with reviewing ledgers, procurement, etc. and provide support to grant staff to ensure compliance.
- Managing grant reporting, documentation and auditing as required by the appropriate agencies to ensure compliance during and after grant period; reviewing federal, state and system policies for grants and revise departmental grant policies to ensure compliance; attending webinars and sessions on grant reporting and auditing as needed.
- Collaborating with Partnerships and Sponsored Programs Office, Budget and Financial Affairs Office, Human Resources Office, Disbursements Office and others on campus to ensure grant compliance within the system.
- Providing oversight and assistance with academic program recruitment, admissions, advisement, program checkpoints and graduation; serving as primary advisor/liaison for graduate programs and maintain required documentation; providing oversight and assistance for academic programs with evaluation data – reviewing, analyzing, summarizing and submitted reports as defined by the evaluation plan for the SON, perform faculty workload and scheduling analysis for accreditation and university compliance for faculty teaching assignments, and appropriate course releases.
- Maintaining all departmental accreditation documentation by assisting with reports and updating information and contacting accreditation bodies with departmental updates as needed.
- Maintaining SON by-laws and organizational chart; serving as SharePoint administrator and provide oversight of departmental storage of documents, policies, procedures, etc.; managing new software as acquired (example: Typhon, Verified Credentials, etc.)
- Maintaining marketing plan and associated budget for the department and create and distribute unique marketing tools (annual magazine publication, brochures, fliers, radio spots, sponsorships, promotional items and special events, etc.).
- Serving as departmental liaison for other departments on campus, community advisors/partners and stakeholders, etc.; serving as direct support and liaison for Director including but not limited to scheduling, handling SPDR process for department, etc.
Bachelor’s degree required; Master’s preferred. Must have knowledge of managing, organizing and coordinate varied activities and responsibilities in a complex system; must have the ability to keep information confidential; must have a collaborative leadership style in working with others; must have a good decision making and analytical skills. Experience with word processing and spreadsheets is required. Experience with HRIS or SIS experience required; experience with Banner and IRIS (SAP) is preferred. Experience with computer software (Dreamweaver, listservs, etc.) is preferred. Must have strong oral and written communication skills. Experience working in an academic setting is preferred. Occasional work on evening and weekends is required. Must have a valid driver’s license.
Applications must be submitted electronically to: https://ut.taleo.net/careersection/ut_chattanooga/jobdetail.ftl?job=180000004O
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.