Associate Director of Gifts and Records Processing

Job Description Summary: Job ID:5252 - Unclassified - FT (Salary)

The position of Associate Director, Gifts and Records Processing, has a primary function of supervising the data entry staff and managing the gift processing and record entry functions. The gift processing and records department is responsible for the receiving, recording, and depositing all funds designated as gifts to the University in a timely, accurate and efficient manner, providing information for acknowledgements of gifts, reports and other necessary items. 

 

 

Duties/Physical Demands: Manage and supervise daily functions of the gift processing staff. Specific supervisory duties include establishing goals and objectives, conducting performance reviews, and providing training. Oversee deposit and data entry for complex transactions including the sale of securities gifts; non-gift revenue; pledge payments, reminders and uncollected pledges; and the matching gift processing. Serve as the contact person in communicating with donors and internal/external partners. Maintain Policy and Procedure manual for gift processing area. Reconcile a variety of accounting reports as needed, and verify the weekly and monthly accounting feeds. Act as the University liaison with various banking partners. Oversee the printing and correction of daily gift receipts and end of the year giving statements. Train divisional support staff in using and updating Banner records. Serve as the liaison with internal and external auditors to provide information.

 

Minimum Qualifications:

Bachelor’s degree Two or more years of relevant experience Requires experience working with complex databases Strong ability with MS Office Suite including Word and Excel Excellent organizational and communication skills including a strong ability to work with people including donors and staff  

 

OEEO Statement: The University is committed to equal opportunity, affirmative action, and eliminating discrimination and harassment. Miami University does not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.  Requests for reasonable accommodations/or disabilities related to employment should be directed to ADAFacultyStaff@MiamiOH.edu or 513-529-3560.  Miami University's Annual Security and Fire Safety Report with information on campus crime, fires, and safety may be found at: http://miamioh.edu/campus-safety/annual-report/. Hard copy available upon request. A criminal background check is required. All campuses are smoke and tobacco free campuses.

 

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