University Program Associate - Journey
Open Date: 01/30/2018
Date Initial Screening Begins:
Minimum Education/Experience: Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Special Instructions to Applicant: * Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. * If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Job Duties: This position reports to the Director of Research Compliance within the Office of Research Integrity and Compliance. This position is responsible for collaborating with campus constituents in the design, implementation, and daily administration of regulatory programs focused upon conflict of interest and responsible conduct of research. Administrative duties will involve the analysis of confidential individual and institutional information and the employee must frequently use appropriate discretion in dealing with highly sensitive information. This position will be responsible for working with faculty and staff to develop conflict management plans and be ready to defend said management plans based on federal, state and institutional regulations along with best practices. This position supports and coordinates technical processing functions for the institution-wide Research Compliance Reporting System for Conflicts of Interest & Commitment and External Professional Activities for Pay, serving as the process and procedural expert. It consults with and assists individual clients who have conceptual or technical difficulty with using the system. Other systems used by this position are the UMCIRB ePirate reporting system, the Office of Sponsored Programs RAMSeS management system and the 25Live system for booking conference rooms. This position works with IT to ensure the unit's webpage is updated regularly with news articles, regulations and standard operating procedures, training materials etc. This position provides support with internal and external reporting to the Director as necessary to comply with appropriate regulations. This position attends selected institutional meetings to represent the Director and maintains accurate and comprehensive records of research compliance activities at the university including but not limited to conflicts of interest, external professional activities for pay, Postdoctoral instruction in Responsible Conduct of Research (RCR), and unmanned aerial vehicles/systems. This position attends and coordinates all Conflict of Interest Committee meetings and maintains an accurate record of all meetings through clear and concise meeting minutes. This position is responsible for the management of the Conflict of Interest Committee (COIC), coordinating meetings, organizing data and maintaining the COIC Piratedrive. This position reviews the agendas for the University Medical Committee for the Institutional Review Board (UMCIRB) and provides the Director with a summary of human subjects' research and potential conflicts. This position may occasionally support the UMCIRB with HIPAA data management and administrative matters and occasionally support the Director of Export Controls. This position serves as a resource to the Director and other campus constituents in developing and implementing institutional policy dealing with all aspects of research compliance. This position will draft internal policy and work processes for the Director's review and create training modules, podcasts, and presentations using a variety of media to convey meaningful information. Additionally, this position will train individuals and groups on the policies, regulations and procedures and provide office support for the Director as needed. This could include answering phone calls and emails, filing, preparation of digital and hard-copy materials, scheduling meetings, and other duties as assigned by the supervisor.