Director of Financial Aid
Position: Director of Financial Aid
Status: Regular full-time, exempt
Reports to: Vice President for Enrollment Management
Duties and Responsibilities:
• Develop, execute, and assess office policies governing need analysis, student budgets, and financial aid award packaging with respect to federal and state laws and regulations.
• Submit the FISAP for funding of the Federal Perkin's Loan, College Work Study, and Federal Supplemental Educational Opportunity Grant (FSEOG) programs. Due each year by October 1.
• Represent the College to the New York State Financial Aid Administrators Association (NYSFAAA), College Scholarship Service, the U.S. Department of Education, and New York State Higher Education Services Corporation (HESC).
• Serve as the committee chair on the Awards Committee.
• Serve as the Tuition Exchange Liaison Officer for the employees of the College.
• Keep abreast of current practices in needs analysis and make recommendations for the improvement of student aid procedures/policy to insure equity and compliance for the distribution of student aid funds.
• Reconcile financial aid expenditure totals to those of the financial aid accounting system and students account receivable.
• Maintain fiscal records for office budget.
• Develop and manage the operation of all scholarships processing and record keeping.
• Manage all federal, state, loans, and private funds.
• Performs and processes Pell Grant Validation.
• Certify all New York State Tuition Assistance Program awards for each student.
• Perform verification on selected files assigned by the federal government.
• Establish and evaluate all Financial Aid policies and procedures, proposing modifications as needed.
• Ensure compliance with constantly changing federal and state regulations and program guidelines.
• Prepare and implement agreements and contracts for the operation of federal, state, and private financial aid programs.
• Complete all federal and state financial aid program funding applications, and monitor expenditure of all funds received.
• Award "campus-based" funds to eligible students in accordance with federal regulations and college policies.
• Rule on appeals filed by federally funded students who have failed to maintain satisfactory academic progress as determined by the College.
• Supervise the maintenance, handling, and housing of all individual student aid records, ensuring that strict confidentiality is maintained.
• Complete federal, state, and internal year end reports on expenditures of student aid funds.
• Cooperate with federal, state, and College-contracted auditing firms.
• Coordinate and oversee the federal and state work study programs.
• Tracking and management of all financial award funds and budgets.
• Process all withdrawals and cancellations, including refunds of aid.
• Conduct High School Parent Night presentations.
• Provide financial aid presentations at Admissions orientations & visitation days.
• Sets awarding priorities, deadlines, and packaging procedures.
• Review and evaluate special circumstances and professional judgment cases.
• Oversee the preparation and maintenance of files, policies, and records:
For Annual Audit
For Program Participation Agreement process (every 5 years)
For Program Reviews (if needed)
• Perform other duties as assigned.
• Bachelor's degree in an appropriate discipline, Master's degree desirable or a minimum of 3 to 5 years' experience in a similar function, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Experience working with and producing reports using PowerFAIDS.
• Experience in managing an office of Financial Aid.
• Superior communication skills required to communicate sensitive, complicated, and confidential information to prospective students, families, and colleagues.
• Knowledge of government rules and regulations concerning financial aid.
• Experience working with Admissions to meet institutional recruitment goals.
• Active membership in professional organizations, including NASFAA.
• Technical expertise related to online resources and processes.
• Physical demands of a routine office environment.
• Some evenings and weekends will be necessary.
Applicants should submit a letter of interest, current resume and contact information for three professional references.
Electronic submissions are strongly encouraged and should be sent in PDF or Word format to: email@example.com
Mailing address: Human Resources, Paul Smith's College, PO Box 265, Paul Smiths, NY 12970.
Fax to: (518) 327-6161. Review of applications will begin immediately.
Paul Smith's College values diversity in the College community and seeks to assure equal
opportunity through its continued Affirmative Action program. EOE/AA/M/F/D/V