Student Services Assistant I, Admissions & Registration

Location
Miami, FL
Posted
Jan 27, 2018
Institution Type
Community College


Job Title Student Services Assistant I, Admissions & Registration
Job ID 996927
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
STAFF - Support Non-Exempt (SNE)
Grade
09
Salary
$14.50 - $18.12
Department
Registration, Admissions & Records
Reports To
Administrative Supervisor
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


This position performs administrative work involving advanced support for supervisors in admissions, registration, and records offices. Provides assistance to new, prospective, and continuing students in all admissions, records and registration functions.


Duties & Responsibilities


  • Assists students and public with basic interpretation and explanation of complex college policy, procedures, state rules and statutes
  • Uses independent judgment to determine authenticity of documents provided
  • Processes incoming and outgoing student academic transcripts, including imaging and filing; responds to student inquiries about transcripts accordingly
  • Meets with students, customers, or co-workers referred who are experiencing problems or need to express complaints
  • Troubleshoots and assists students with problems or questions about web registration, My-MDC Account management, Internet resources for student information, printing of their schedules, and resolves admissions and registration issues for customers and other areas of the college
  • Refers customers to supervisors, departments, and program areas
  • Processes incoming admissions applications received either in person, by mail, or electronically
  • Registers credit, PSAV, and non-credit student
  • Assists students, and parents of dependent students, with Florida residency information based on statute, determine initial residency determination and fields questions and clarification on these matters
  • Processes student records through different media such as filing, data imaging, and microfilm access
  • Assists with basic graduation functions
  • Provides guidance to the student assistants and part-time personnel as needed
  • Performs other duties as assigned



Minimum Requirements


  • Associates of Arts Degree and two (2) years of experience in responsible related clerical work preferably in a large office environment; or equivalent combination of experience and education
  • All educational degrees must be from a regionally accredited institution
  • Knowledge of College organization: admission, registration, academic regulations, programs of study and departmental regulations
  • Knowledge of College policy, procedure, state rules and statutes
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and other related computer programs
  • Possess excellent communication and customer service skills
  • Possess excellent organizational and interpersonal skills
  • Ability to write routine reports and correspondence
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Ability to speak effectively with customers or employees of the organization
  • Ability to maintain effective interpersonal relations with students, faculty and administration
  • Ability to work in a multi-ethnic/multi-cultural environment
  • Ability to maintain a flexible work schedule that may include working nights and weekends


PI100997711

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