University Library: Assistant/ Associate Professor, Collection Management Librarian - Collection Ma

Job description

Collection Management Librarian

Assistant or Associate Professor, University Library

Collection Management Services, University of Illinois Library at Urbana-Champaign

Position Available: As soon as possible. This is a 100%-time, twelve-month, tenure-system appointment. Rank will be appropriate to the qualifications of the candidate selected, at a level of either Assistant Professor or Associate Professor.

Duties and Responsibilities: The University of Illinois at Urbana-Champaign Library seeks an innovative, collaborative, and access-oriented librarian for the position of Collection Management Librarian. This position requires a professional with outstanding communication, interpersonal, and facilitation skills as well as a demonstrated ability to train and support staff through significant change. As part of the public face of Collection Management Services, the Collection Management Librarian will build strong relationships with the staff of the unit, library and campus stakeholders, and the professional community, influencing library standards and the future of technical services. The Collection Management Librarian will work with all aspects of the collection held in the Oak Street Library, including cataloging, processing, ingest, ongoing collection management, and access.

A thorough knowledge of current trends and industry best practices, data-driven decision-making and collegial problem-solving skills, flexibility, and the ability to manage complex projects and multiple and competing priorities are requirements of this position.

Position Description: Reporting to the Head, Collection Management Services, the Collection Management Librarian is responsible for providing management and implementing and, if needed, developing best practices, maintaining collegial and collaborative relationships with other units in the Library, the campus and University, external partners, and the profession. The Collection Management Librarian works to provide exceptional collection management of the largest physical collection held within the University Library, foster and promote collaborative relationships with external partners, and manage unit staff in relation to these responsibilities. In addition, the Collection Management Librarian assists with the data collection, analysis and reporting needs for the unit collections, services, and facility. The Collection Management Librarian tracks trends, best practices, and initiatives in technical services work relating to high density storage and uses that knowledge to help inform Library collection management in the context of the Library's Framework for Strategic Action .

The successful candidate will:

  • Exercise critical and independent judgment in assessing collection and processing needs, in consultation with appropriate subject specialists;
  • Create workflows for ingesting, cataloging, and processing materials according to local and professional standards;
  • Develop best practices in high density storage, collection management, and consortial collections;
  • Contribute to Library-wide, consortial, and external partner initiatives such as the Big Ten Academic Alliance Shared Print Repository, the HathiTrust Print Repository, and the Big Ten Academic Alliance Google Book Search Project, working extensively with partners to help set project goals and parameters;
  • Oversee the ongoing operations of the storage vaults;
  • Prepare regular and on-demand reports, including contributions to unit annual reports, budget requests, and assessment and evaluation of services, spaces, and collections;
  • Supervise staff, hourly employees, and student assistants as necessary in relation to high density storage, including hiring and evaluating team members;
  • Foster a positive and collaborative work culture;
  • Conduct training and provide documentation for collection processes at the Oak Street Library;
  • Promote and market Library services and collections related to high density storage;
  • Collaborate with faculty and staff in the Library to assess high density storage needs;
  • Coordinate workflows with consortial and external partners;
  • Work closely with the Oak Street Library public service desk to ensure timely access to materials held in the Oak Street Library;
  • Contribute to the national and international reputation of the University Library through professional research, service, and collaboration with appropriate colleagues and organizations.


  • ALA-accredited Master's degree or equivalent;
  • Minimum of three years of supervisory experience with demonstrated ability to train and mentor staff;
  • Minimum of three years of supervisory and/or project management experience;
  • Experience working with consortial partnerships and/or external vendors;
  • Demonstrated leadership, communication, and team-building skills;
  • Demonstrated knowledge of cataloging rules, standards, and tools
  • Demonstrated ability to work effectively with a diverse community of library staff and users;
  • Ability to thrive in a fast-paced and busy environment;
  • Demonstrated ability to contribute effectively to collaborative projects within and outside the library;
  • Evidence of ability to research, publish, and participate in professional service activities.

  • Project management experience in an academic research library environment;
  • Experience with collection inventory software such as Generation Fifth Applications, Library Archival Storage;
  • Knowledge of Ex Libris Voyager ILS;
  • Demonstrated success implementing collaborative initiatives with partners outside the library;
  • Experience in shaping, implementing, and assessing innovative library initiatives;
  • Demonstrated knowledge of trends in library technical services.

Environment: The University of Illinois at Urbana-Champaign Library is a leader in the delivery of user services, and active programs in information, instructional, access, and scholarly services that help the Library to maintain its place at the intellectual heart of the campus. The Library also holds one of the preeminent research collections in the world, encompassing more than 13 million volumes and a total of more than 23 million items. The Library is committed to maintaining the strongest collections and service programs possible, and to engaging in research, development, and scholarly practice - all of which support the University's missions of teaching, research, and public engagement. The Library employs approximately 90 faculty members, and more than 300 academic professionals, staff, and graduate assistants. For more information, see:

Collection Management Services - Oak Street Library houses over four million items of the University Library's preeminent collection. The collection is housed in climate-controlled, Harvard-style high density storage, requiring use of an industrial lift to access. Collection Management Services - Oak Street Library has a full-service circulation desk and publicly available study space, and also provides the support for major collection management projects throughout the University Library, performing all necessary cataloging and processing to provide enhanced access. The unit is currently comprised of one faculty member, one academic professional, nineteen permanent civil service staff, and various hourly employees. More information can be found at

Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs 3,000 faculty members who serve 31,000 undergraduates and 12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: or

Salary and Rank: Salary commensurate with credentials and experience. Rank at the level of Assistant or Associate Professor of Library Administration, depending on the qualifications of the candidate selected. Librarians have faculty rank, and must demonstrate excellence in librarianship, research, and university/professional/community service in order to meet university standards for tenure and promotion. For more information, see

To Apply: To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.

Deadline: In order to ensure full consideration we urge candidates to submit application materials on or before Feburary 23, 2018.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: University Library
Category: Faculty and Other Academic
Title: University Library: Assistant/ Associate Professor, Collection Management Librarian - Collection Management Services (F1800006)
Open Date: 01/26/2018
Close Date: 02/23/2018
Organization Name: Collection Management Services





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Job No:
Posted: 1/27/2018
Application Due: 2/24/2018
Work Type: