Graduate Services Assistant

Location
Raleigh
Posted
Jan 26, 2018
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00105057

Primary Function of Organization Unit: The Graduate Programs Office in the College of Engineering (CoE) is responsible for assisting Directors of Graduate Programs (and their Graduate Services Coordinators) with policies, requirements, and procedures of the Graduate School. We are charged with ensuring that all standards for accreditation are met, and with identifying new strategic opportunities, including international partnerships. Help (both financial and logistical) is given to departments to recruit new graduate students and to improve the diversity of the CoE graduate student body. Additionally, student appeals and requests are handled as needed. We fund graduate students and provide support for activities that enhance and improve their education. We oversee graduate enrollment targets and admissions for the College of Engineering. We support efforts to broaden participation in graduate engineering programs. We promote and recognize the excellence of students in our programs.

Essential Job Duties: This position reports to and assists the Associate Dean for Graduate Programs of the College of Engineering. Job responsibilities include but are not limited to: * Communicating with the Graduate School * Entering student appointments * Assisting students and departmental staff, data collection and reporting * Organizing and supporting meetings and events, * Promoting graduate programs and helping to recruit students * Managing a budget (both expenditures and commitments), supporting activities that enhance students' education, * Assisting with the Masters of Engineering program

Minimum Education/Experience:

Department Required Skills: · Strong verbal and written communication skills including the ability to effectively communicate with faculty, staff, and students. · High level of motivation and ability to work effectively with faculty, students and other units on campus. · Demonstrated attention to detail and strong organization skills. · Ability to understand and follow policies, rules, and procedures such as those pertaining to student records. · Experience with composing, editing reports, minutes and correspondence. · Ability to maintain the day-day operations of an online graduate program and independently manage programmatic activities. · Experience with the Microsoft Office suite, Google Drive (or similar software). · Experience working with faculty and graduate or undergraduate students in a university environment.

Preferred Experience, Skills, Training/Education: · Demonstrated ability to communicate with high level internal and external contacts. · Demonstrated experience with data collection, reporting, and budget monitoring. · Experience working with a student information system and familiarity with student records management, including applicable federal regulations that impact confidentiality. · Experience with managing the day to day operations of a graduate program. · Experience developing internal publications such as newsletters, releases, email announcements, planned publications, or on-line content. · Graduate student recruitment experience. · Knowledge of PeopleSoft (Student Information Systems and MyPack) or similar software. · Experience with University policies, rules, regulations and college standard procedures .Professional experience working with faculty and graduate or undergraduate students in a university environment. · Experience supporting event planning and recruitment.

Necessary Licenses and Certifications: n/a

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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