Duties: Penn Law's commitment to interdisciplinary education extends to training outside the traditional classroom. In furtherance of this objective, Penn Law designs and implements world-class programs in on-line education; in on-site custom designed and open enrollment programs for practitioners, executives, and others; and via Penn Law's active continuing legal education programs.
Reporting to the Executive Director of Executive Education and Legal Education Programs, the Program/Admin Coordinator supports the creation, implementation, and administration of a host of simultaneous innovative programs.
- Office Communication and Data Management. Receive and triage all requests; Prepare, edit, archive departmental reports and other critical data; Using data management software, devise, maintain data bases for international customer base; Develop, maintain an office-wide calendar; ensure publication of Legal Education events to Penn Law and other critical calendars; With limited supervision, manage the Executive Education and Legal Education Programs websites, keeping content fresh and updated.
- Programs and Events: Complete all steps for program implementation: devise calendar, ensure appropriate marketing and invitation for events, reserve rooms and tech support, catering, etc.; Investigate and arrange for off-site rooms on an as-needed basis; Represent Penn Law as point person on day-off events; develop staffing system to ensure full coverage; Manage RSVP and other guest lists for events; represent Penn Law to potential and enrolled participants.
- CLE Administration: Develop, implement systems to manage dozens of CLE approval requests each semester; register programs in the PA Board of Law Examiners data base; Manage publication of required materials; Anticipate and process credit requests in other jurisdictions; implement systems to hire staff for each event; staff events; Collect and process payments; Respond to requests about credits; Manage credit requests from faculty; Comply with annual CLE audits from various jurisdictions.
- Respond to General Requests from Colleagues, Work Cooperatively in a Team Environment: Respond to a host of requests for assistance from colleagues around event preparation, reports, presentations, etc.; Approach work in a cooperative and service-oriented manner; Work closely with co-workers to complete tasks well and on time; Share equipment and responsibilities in a sensitive and supportive manner; Understand and participate fully in the work of the team.
Qualifications: A Bachelor's Degree and 2 years to 3 years of experience or equivalent combination of education and experience is required.
Reference Number: 56-27840
Salary Grade: 025
Employment Type: Non-Exempt
Org: Legal Education Programs
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative