Events and Administrative Coordinator (Req. 27250)

The Events & Administrative Coordinator works in the Fielding School of Public Health's Dean's Office and is responsible for providing programmatic and administrative assistance to the Associate Deans and Director of Strategic Projects. The person in this position will be responsible for all aspects of Dean's Office event planning including organization and management of events, catering, budget oversight including expense reports, and travel coordination. The person will be responsible for oversight of the website event calendar and Dean's Office database management. Incumbent also provides support for Assoc. Deans including administrative assistance, program coordination and renovation projects support. Other duties include providing front office back-up as needed.  

Requirements

Application Instructions:

Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu. Reference UCLA REQ. # 27250

The complete listing of qualifications is available on UCLA's official job posting.

  • Experience in and ability to coordinate events and on-site information sessions.
  • Willing to rarely work after hours and on weekends.
  • Punctual, organized, quick learner, able to use good judgment and common sense.
  • Demonstrated computer skills including knowledge database software, spreadsheets using MS Word, Excel, Access, Keynote, Powerpoint, etc.
  • Demonstrated excellent interpersonal skills to work with students, faculty, staff, visitors, across campus and the community.
  • Demonstrated English writing and verbal skills to communicate clearly and concisely, and to accurately respond to inquiries about events.
  • Demonstrated experience in organizing business meetings, and events, meeting budgets and deadlines.
  • Knowledge of audio visual systems and ability to troubleshoot systems quickly.

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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