Administrative Assistant II, La Verne Online

La Verne
Jan 25, 2018
Institution Type
Four-Year Institution

University of La Verne

Administrative Assistant II, La Verne Online

Job Description Summary:
Provide administrative assistant support to the La Verne Online student services staff and the Director of La Verne Online.

Specific Duties:

-Manage and maintain new student files for the La Verne Online programs. Ensure the appropriate forms are included in each student file. For Undergraduate students, send welcome email; for graduate students, send welcome packet
-Under the supervision of the Operations Supervisor and Admissions Process Manager, participate in the centralized admissions process for undergraduate students.
-Provide administrative support to the La Verne Online Senior Director and the student services staff
-Monitor La Verne Online student admission documents and update Recruit on admission materials received. Update Recruit Application Folder for admission review.
-Accurately and efficiently scan and index admission documents and award/corporate documents in the Banner BDMS system
-Accurately and effiently input and maintain student information in Banner and Recruit for the La Verner Online programs
-Close out student files when their degrees are posted or inactivated
-Monitor the La Verne Online email account, including sending mass emails and replying to student inquiries
-Maintain the La Verne Online student email address books
-Manage and coordinate the biannual commencement ticket distribution process for the La Verne Online students

Minimum Qualifications:

2 years experience in an administrative role; 2 years experience with Microsoft Office Suite; 2 years with office technology; excellent verbal and written communication skills; analytical and organizational skills; attention to detail; High School Diploma/GED

Preferred Qualifications:
Experience with Banner and Recruiter software; Some college courses, AA or Bachelors degree

Location: La Verne Online

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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