Real Estate/Lease/Contract Administrator

Job description

Position Summary

Under general direction from the Director of Real Estate and Auxiliaries, the Real Estate Administrator provides advance level work associated with, real estate leases, licenses, easements, permits and other real estate agreements to maximize the economic benefit of the University of Denver. This position will serve as a key member of the real estate and real property team managing and/or assisting in the development of contracts, agreements and leases in the following categories: Real property management, historic leases with fraternities and sororities; cell site license agreements for sites hosted on the University of Denvers campus; various commercial office leases; miscellaneous leases, license agreements or use agreements associated with property management and/or acquisition as needed. Additionally, the position will Assist with the development and implementation of service contracts for various services related to property management and facilities management as needed.

Essential Functions

  • Serve as the primary liaison with the University's external property management group:
    • Review of lease related documentation and abstraction of critical information including rent and other financial obligations.
    • Performs real estate agreement administration including review of key dates, rent invoicing & collection, and abstracting real estate agreement data for entry into the real estate database.
    • Process and manage all day-to-day lease expenses including rent, CAM, taxes, insurance, and miscellaneous operating expenses.
    • Perform and analyze CAM lease audits and reconciliations as needed.
    • Assist with the research, procurement and deployment of commercial lease administration software. Create ad maintains real estate records, including data bases, spatial GIS data, and document files and prepares reports on real estate matters.
    • Assists with property management activities including rent collection, resolving landlord/tenant disputes, and property inspection and coordinates staff and contractors performing such activities. Prepares written correspondence and reports on real property matters.
  • Serve as liaison to historic Greek leases and perform lease reconciliation activities, billing and inspection.
  • Manage a variety of leases, agreements, licenses agreements and other associated documents.
  • Data analysis and report writing.
  • Manage and organize paper files, software and other various tools related to lease and document management.

Required Qualifications

  • Bachelor's degree in Management, Paralegal, or related.
  • Minimum of three years experience in lease and/or contract administration for a diverse portfolio of lease properties.
  • Demonstrated customer service experience supporting a wide variety of lease clients.
  • Valid state of Colorado driver's License with the ability to be insured under the University's insurance policy.

Preferred Qualifications

  • Bachelor's degree.
  • Working knowledge of real estate finance.
  • Lease administration experience in higher education.
  • Lease administration software experience.

Work Schedule

  • Varied

Working Conditions

In addition to a standard office environment, while performing the duties of this job, the employee may regularly works near moving mechanical parts; in high, precarious places; and in outside weather conditions and may be exposed to wet and/or humid conditions. The work environment may include exposure to extreme heat, risk of electrical shock, chemical exposure, confined spaces, and vibration while working in and around the various facilities managed. The noise level in the work environment is usually moderate.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Tuesday, February 6, 2018.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. For questions about this position, please contact hiring Allan Wilson at

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

Offer of employment is based upon satisfactory completion of a criminal history background check and Motor Vehicle Report (MVR).




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Job No: 002570
Posted: 1/24/2018
Application Due: 3/25/2018
Work Type:
Salary: Negotiable