ADMINISTRATIVE COORDINATOR

Location
Philadelphia
Posted
Jan 19, 2018
Institution Type
Four-Year Institution

Duties: The Administrative Coordinator position provides varied administrative support for the day-to-day work of the office staff by maintaining effective and efficient daily office operations. Basic duties include, but are not limited to, answering and screening phone calls, meeting/greeting visitors, scheduling and coordinating meetings, and ordering supplies. The Administrative Coordinator maintains confidential databases, records, files and communications; assists staff in tracking case-related deadlines and follow-up; sends communications to administrative and academic offices as directed. The Administrative Coordinator maintains the office website and coordinates meetings, training sessions, and other office events. The Administrative Coordinator also provides administrative support to the Hearing and Appellate Officers as needed.

Qualifications: A bachelor's degree is preferred and 2 years to 3 years of administrative/clerical experience or equivalent combination of education and experience is required. Experience working in a university setting is preferred, but not required. Experience maintaining databases and developing reports/queries preferred. Ability to problem-solve, manage multiple calendars and schedules, and multi-task is required. Demonstrated ability to work as part of a team and strong communication and interpersonal skills are needed. Excellent judgment, discretion, and demonstrated ability to manage highly confidential information are required. Intermediate to advanced level computing (Apple and PC) and database management skills, including Outlook, Word, Excel, Filemaker, and PowerPoint are needed. Knowledge of HTML and web design programs preferred.

Reference Number: 81-27775

Salary Grade: 025

Employment Type: Non-Exempt

Org: Office of the Sexual Violence Investigative Officer

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative

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