Manager, Research and Grant Development

Job description

Position ID: #6589                                                                                                                                                          

Title: Manager, Research and Grant Development


The Manager, Research and Grant Development will identify and secure external funding, ranging from $10,000 to $500,000, in support of the mission and strategic priorities of the college and its faculty, departments, major programs, and research centers/institutes. Working under minimal supervision from the Director of Research Administration and Grant Development, the manager will foster an entrepreneurial research environment in which faculty and staff proactively, continuously, and successfully identify, apply for, and secure external funding from local, state, and national organizational sources such as foundations, government agencies, associations, and corporations.

The manager will secure external funding for research, scholarly endeavors, and special sponsored institutional projects. The manager will research and disseminate information about funding opportunities; oversee and support faculty in the preparation of fellowship applications and grant proposals, as prioritized by the Director of Research Administration and Grant Development; develop and maintain college grant and fellowship resources, including but not limited to the college Funding Resources website, communications, and faculty development programs; manage all college foundation grant acknowledgments and faculty reporting, and maintain an archive of organizational copy to be used in grant and fellowship applications and reports.


  1. To identify and secure external funding: serve as the initial point of contact for individual faculty and an in-house consultant on grant and fellowship/scholarly activities, including funding proposal identification, development, and submission management; provide guidance and work with faculty to ensure a broad understanding of and compliance with the college's by-laws, policies, and procedures related to grant and fellowship activities and all available tools and resources; assess faculty funding needs and goals; research, evaluate, provide access to, and disseminate relevant funding opportunities to faculty by utilizing available research, tools, and resources (Foundation directory, PIVOT, etc.); review funding opportunity guidelines and strategize with faculty members about how to align a proposal with the funder's priorities to help make the proposal competitive in the review process; collaborate with faculty to develop and write grant proposals to foundations and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders; and conduct the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources: develop internal deadlines and proposal outlines; draft letters of support; create templates for attachments; edit proposals and their required attachments while assembling components of the application package; provide SPARTA processing support; coordinate with department assistants; and advise on uploading to external online applications. (66%)
  2. Support research collaboration, funding opportunities, and strategic initiatives across college offices and departments, and across the university. Research and identify potential funding sources relevant to college disciplines, programs, and initiatives by utilizing available research, tools, and resources (Foundation directory, PIVOT, etc.). Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants.  Connect faculty and staff members across the college and university when the opportunity to collaborate has been identified. Liaise with the Office of Foundation Relations, as well as outside foundations and agencies to gain information about the scope and timing of upcoming solicitations. (16%)
  3. Develop, maintain, and expand CAS resources in support of individual faculty, department, and college research and grant development. Maintain the Office of Research and Grant Development website to include college grant and fellowship policies and procedures, tools, and resources.  Produce and disseminate regular faculty email correspondence. Maintain assigned databases and filing systems tracking faculty research interests, submissions, awards, publications, etc. Maintain department specific internal and external funding opportunity calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports. Create and maintain an archive of institutional information or boilerplate copy for non-technical sections of proposals. Draft letters required by funders from the dean and partnering organizations. Identify and implement faculty grant writing and submission development education resources, such as panels of faculty winners of specific grants or workshops led by external experts or funders. Coordinate all foundation grant acknowledgments on behalf of the dean; draft acknowledgment and support letters. (10%)
  4. Manage and maintain relevant data and metrics in support of internal and external reporting needs. Maintain a schedule of reports due on foundation grants to ensure timely and accurate reporting; Liaise with the university's centralized Offices of Foundation Relations, Government Relations. Corporate Relations, and Research and Technology Management on the development of proposals and submission of reports. Support faculty reporting requirements for foundation awards. (8%)


Perform other duties as assigned.


Department: Frequent contact with staff of the Office of the Dean of the College of Arts and Sciences. Regular contact with college faculty and staff as required to perform essential functions.

University: Contact with the university's Office of Foundation and Government Relations, Office of Corporate Relations, and Office of Research and Technology Management.

External: Contact with the college's organizational funders.

Students:  Minimal contact with students.


May supervise student employee(s).


Experience: 5 or more years of experience and successful track record in research/grant proposal writing and project management. Previous experience working with higher education faculty is desirable.

Education/Licensing: Bachelor's degree required, Master's degree preferred.


  1. Excellent writing, analytical, and research skills are essential.
  2. A solid understanding of budgets as they relate to proposals and grants.
  3. Knowledge of federal, state and/or community funding sources and mechanisms.
  4. Knowledge and understanding of computer-aided research administration systems.
  5. Ability to perform complex tasks and to prioritize multiple projects, manage simultaneous projects, and meet internal and external deadlines.
  6. Ability to work well under pressure.
  7. Ability to seek and synthesize information and communicate in a compelling and succinct form.
  8. Ability to analyze budgetary line items for compliance with budget guidelines.
  9. Ability to gain and maintain a working knowledge of college and university initiatives to assist in the development of research and collaborative opportunities.
  10. Ability to demonstrate a high degree discretion and maintain confidentiality.
  11. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  12. Must be able a self-starter and have the ability to work independently and also collaboratively with colleagues.
  13. High degree of energy, creativity, flexibility, and interpersonal skills.
  14. Superior organizational skills and attention to detail.
  15. Computer proficiency (including Microsoft Office) and the ability to learn new software programs. Developed skills using Microsoft Word and Excel. Experience with Word Press or other website software preferred.


General office environment.  Some evening and weekend work hours will be required.  Some travel required.


In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.


CWRU offers a flexible benefits package including tuition waiver for employees and dependents; Respond in confidence, including salary history:, human resources job code #6589.




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Job No:
Posted: 1/18/2018
Application Due: 3/19/2018
Work Type: