Director of Student & Academic Systems

Job description

Elgin Community College
Elgin, IL
Director of Student & Academic Systems

Elgin Community College (ECC) is a comprehensive, fully accredited community college located in Elgin, Illinois, one of its most rapidly growing cities. Our district encompasses 360 square miles, serving 400,000 people, 11,000 businesses with four public school districts and 15 high schools. ECC was selected as one of five Illinois community colleges to participate in the national Achieving the Dream (AtD) initiative. is a long-term national initiative that collaborates with community colleges to help more students earn degrees, complete certificates, or transfer to four-year institutions to continue their studies. The park-like setting of our 145 acre Main Campus offers instruction spanning nine major buildings with beautiful views. ECC also offers classes throughout the northwest suburbs of Chicago with more than 100 off-campus locations.


The Director of Student and Academic Systems is responsible for initiating, prioritizing, and coordinating the strategic direction of, and leading, all projects related to the college's ERP system for the Student and Academic Systems in the TLSD Division, as well as responsibility for the CORE setup decisions for all Colleague analysts at ECC.

Essential Responsibilities:
1. Initiate, prioritize, coordinate the strategic direction of and lead all projects related to the college's ERP system for the Student and Academic Systems in the TLSD Division ? this includes initiating and implementing the strategic technical design needed to support TLSD student and academic system related processes by meeting with internal business partners to obtain detailed requirements for system enhancement request, hold design sessions with appropriate personnel to document technical specs for system changes, develop and implement detailed project, testing and implementation plans.

2. Oversight and management of student and academic modules in Ellucian Colleague; collaborate with IT to develop project and test plans to implement new software and data management systems to ensure data quality of student, course, and faculty information . Work closely with system administrator and Database administrator to clean up any data issues to ensure data integrity. Develop and test the student and academic systems business rules to ensure that they are accurate and consistent with the college's policies.

3. Supervise project assignments of the staff and their duties including but not limited to: communicating and responding to end user requests; testing processes related to system changes; researching and troubleshooting system and business flow issues, and recommending communications management solutions. In addition, provide training and mentoring to develop position's analytical skills to provide support as needed.

4. Collaborate with TLSD administrators (including Managing Directors, Deans, AVP, and Directors) to identify and prioritize systems related needs to support each department or program's process improvements. Recommend solutions and gain consensus for project requirements. Ensure project timelines are met.

5. Respond strategically to TLSD division process improvement initiatives requiring a new software or system by collaborating with key stakeholders to create the project plan, and lead the technical steering committee formed to research and select the software or system solutions designed to support the improvements (such as course planning, rooms scheduling, appointment scheduling).

1. Bachelor's degree (BA/BS) in Computer Science from four-year college or university; or equivalent combination of education and/or experience.

2. Five (5) years' managing multiple projects and managing larger projects using the standard software development life cycle.

3. Three (3) years applications development experience in a comparable technical environment using some combination of SQL, Entrinsik Informer, Excel, Access or comparable technologies.

4. Three (3) years' Ellucian Colleague or similar systems experience consisting of the student and curriculum modules.

5. Superior analytical and problem-solving skills.

6. Project management skills related to multiple tasks, developing test plans and identifying other department resources for task completion.

7. Ability to prioritize job responsibilities.

8. Data analysis experience working with query languages.

9. Excellent written and oral communications skills.

10. Experience working in a team-based environment.

11. Strong organizational, management and supervisory skills.

12. Ability to work collaboratively with administrators, faculty, and staff.

For a detailed job posting and to apply, please visit our web site at:

Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.





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Job No:
Posted: 1/17/2018
Application Due: 3/18/2018
Work Type: