University Registrar

Iowa State University
Ames, Iowa
Not specified.
Jan 16, 2018
Institution Type
Four-Year Institution

Iowa State University strives to be the most student-centered public research university in the nation. It is a place where adventurous minds are encouraged to accomplish amazing things. As a major international university ranked among the top public universities by U.S. News & World Report and a member of the Association of American Universities (AAU), Iowa State offers a student experience rich in social and academic diversity. Over 36,000 students choose from 100 majors, study with world-class scholars, and hone their leadership skills in more than 800 student organizations. Students from all 50 states and more than 125 countries converge on one of the nation’s most beautiful campuses. Big 12 sports and a tradition of cultural and popular performances make campus life fun and memorable. Iowa State is a land-grant university, has set enrollment records the past nine years, and is the largest university in the state of Iowa. Iowa State is located in Ames, a community of 60,000 situated approximately 30 minutes north of Des Moines, and was recently voted one of the best college towns in the nation and among the top 10 best places to live in America.

Reporting to the Associate Vice President for Enrollment Management and Student Success (AVPEMSS), the University Registrar provides strategic planning, direction, and supervision for the Office of the University Registrar and manages all units within that office, including the student information system, enrollment support services, registration, tuition and fee assessment, student academic records, transfer services, degree audit and clearance, commencement, student certification services, transcripts, athletic eligibility and certification, residency review, course scheduling, publications (Schedule of Classes and University Catalog), exam schedules, enrollment reporting and data, statistics, learning community support, and the Student Veterans Center. The University Registrar further plays a critical role in support of the Veterans Center by serving as the Department of Defense Memorandum of Understanding Point of Contact, advocating for resources, serving on university committees, and collaborating with the Director of the Veterans Center and the Student Affairs Development Officer to cultivate and develop donor relationships. The University Registrar also serves as the NCAA certifying officer; administers all functions of confidential student records, including FERPA; supervises various institutional certification functions such as veterans’ benefit eligibility; leads the development of the academic infrastructure, to include secure administrative systems for maintenance and reporting of student and course information; develops and administers university academic and administrative policies affecting students and courses; manages a dynamic team of seven direct reports and a total of 35 staff members, overseeing all training, supervision, and evaluation of staff; and develops and administers an annual operating budget of $3.9 million. 

The successful candidate will possess a master’s degree and eight years of related experience, which must include experience working in a registrar’s office in a higher education setting. Preferred qualifications include experience with the following: administrative experience in a comprehensive office of registration and student records or equivalent; extensive knowledge of and expertise with enterprise-wide student information systems and emerging information technologies, along with demonstrated experience in developing and utilizing that technology in a complex college/university setting; providing leadership for and supervising a multi-faceted office operation; training and staff development; establishing and meeting strategic priorities and goals; developing and implementing academic policies; interpreting and analyzing data and generating reports from information systems and databases; demonstrated knowledge of FERPA and other policies and best practices governing the management of student records and information; demonstrated accomplishments on major projects requiring innovation and creative thinking; demonstrated experience embracing diversity and inclusion and providing opportunities for staff to develop greater cultural competence.

Iowa State is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. Knowing that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community, Iowa State translates these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents.

Review of applications will begin February 16, 2018, and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at Nominations for this position may be emailed to J. Scott Derrick at [email protected] Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Spelman Johnson

Iowa State University – University Registrar

J. Scott Derrick, Search Associate

Visit the Iowa State University website at

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected Veteran status and will not be discriminated against.