Contracts and Grants Manager

Jan 13, 2018
Institution Type
Four-Year Institution

Position Number: 00042895

Primary Function of Organization Unit: The primary function of this unit, Chemical and Biomolecular Engineering Department, is to provide educational programs leading to BS, MS and PhD degrees in Chemical Engineering. The administrative unit provides support to the education program and the research programs that reside in the department.

Essential Job Duties: The contracts and grants manager position is responsible for the fiscal operations of contract and grant projects awarded to faculty. Duties and responsibilities include but are not limited to: * Financial management of contract and grant (C&G) projects. * Responsible for training and advising faculty, researchers and staff on policies and procedures that affect contracts and grants. * Process and monitor contracts and grants payroll reallocation, summer salaries, salary release, journal vouchers, prior approval through the Project Modification Request (PMR) system. * Responsible for timely and accurate reconciliations, closeouts and adherence to budget and cost accounting standards. * Advise faculty on status of projects, i.e. balances, budget allocations by amount, account codes, upcoming end-dates, sub awards, summer salary, salary release, re-budgets, no-cost extensions, equipment acquisition and budget justifications. * Responsible for understanding and accurately interpreting federal, state and university policies and procedures including, but not limited to accounts receivables, accounts payables (including travel and personal reimbursements) purchasing and payroll. The position is solely responsible for monitoring the award. In case of an audit, documentation and justification of expenditure is maintained by the contracts and grants manager. Must be proficient in cost accounting standards, and be cognizant of allowable costs. The federally required effort report is the responsibility of this position.

Minimum Education/Experience:

Department Required Skills: * Good organizational and written and oral communication skills. * Proficiency in Excel and Word. * Must be detail and task oriented, self motivated. * Ability to multitask and effectively prioritize work. * Must be proficient in managing grant projects and the related complexity of TEARS, cost sharing, proper documentation and closeout of grant projects. * Must be proficient in cost accounting standards, and be cognizant of allowable costs. * Previous experience managing contracts and grants

Preferred Experience, Skills, Training/Education: * BA or Associates Degree with emphasis on accounting. * Three years of work experience in accounting. * Familiarity with cost accounting standards, circular A-21 and A133, university accounting and purchasing processes and procedures. * Experience using university financial reporting systems including labor reports, PMR, PINS and RADAR. * Experience working with NIH and NSF sponsored projects. * Knowledge in university research administration and cost accounting standards. * Previous financial management experience and ability to effectively manage budgets.

Necessary Licenses and Certifications: n/a

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "":http// Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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