Associate Director, Post Award

Eugene, Oregon
$70,000 - $95,000 per year
Jan 05, 2018
Job no: 521623
Institution Type
Four-Year Institution

Department Summary
The Sponsored Projects Services (SPS) works with the University community -- especially faculty principal investigators (PIs) and department grant administrators (DGAs) but also including UO administrative officials, business managers and affiliated organizations such as the UO Foundation -- to provide services in two main areas:

1) Proposal Preparation and Clearance --from application materials and budget assistance, to final review, official endorsement, and submission of proposals to funding agencies, public and private, for support of research, instruction, and public service projects.

2) Grant and Contract Administration --from inception by review and acceptance of awards and account set up, through the award's administration, financial reporting, and final closeout.

Position Summary
Core responsibilities for the Associate Director of Post-Award include, but are not limited to, the following:

• Working with the Director, provide vision, support and leadership on all matters related to post-award administration of sponsored projects.
• Day-to-day management of all post award functions to include: assignment and supervision of post-award personnel workload, ongoing evaluation and mentoring of post-award personnel, and assisting post award personnel with workload as appropriate.
• Day-to-day management and oversight of financial activities and supervision of cash team, including monitoring cash balances, overdrafts and collections, LOC draws and related reporting.
• Assist with the development and implementation of UO policies, procedures, and internal controls to ensure accountability and compliance with applicable sponsor regulations and requirements, coordinating efforts with other central UO offices as needed; and including fiscal reporting to the Director and UO leadership.
• Provide accurate and timely interpretation of state, federal, and other sponsor policies, rules, regulations and requirements.
• Develop and maintain relationships within the UO research community, with external sponsors, both federal and non-federal, and with other key stakeholders as required.
• Assist with the development and implementation of training as needed across a variety of research administration topics, serve as a post award administration topics expert and resource.
• Represent and speak on behalf of SPS at university and/or other meetings and events as required.
• Manage, lead and complete special projects and other duties as assigned.

The successful candidate will have the ability to work effectively with faculty, staff, students, sponsors and other stakeholders from a variety of diverse backgrounds and will maintain high ethical standards as a leader within their department and within the university.

Application Review Begins
February 5, 2018; open until filled

Special Instructions to Applicants
Complete applications will include a current resume, a cover letter of interest describing skills, knowledge, and abilities with special attention to providing information of how skills and experience meet the minimum requirements, and three professional references.

Please apply using the below link:

Minimum Requirements
• BA/BS from an accredited university or college; and
• 7 years or more of progressively responsible experience within the field of sponsored programs administration with emphasis on post-award financial management and internal controls.
• 5 years or more of experience using BANNER or similar integrated fiscal/administrative information system.
• 5 years or more of direct managerial experience which includes performance evaluation and hiring activity.
• Advanced knowledge and implementation of sponsor requirements, including federal regulations, such as uniform guidance, cost accounting standards, and administrative rules.
• Excellent communication skills both oral and written.

(Experience may be gained concurrently)

Professional Competencies
• Advanced knowledge and implementation of sponsor requirements, including federal regulations, such as uniform guidance, cost accounting standards, and administrative rules.
• Excellent communication skills both oral and written.

Preferred Qualifications
• Experience in a central sponsored projects office.
• Experience in a team-based professional setting.
• Demonstrated leadership.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.