Jan 05, 2018
Institution Type
Four-Year Institution

Duties: The Grants Coordinator/Business Administrator position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with faculty, staff, and within a team. We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability and desire to add value to the sponsored research enterprise and non-grant enterprise. This position requires the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills, and the ability to enforce grant guidelines with constituents in a professional, diplomatic, and assertive manner. The successful candidate will exhibit a professional presence which will allow the candidate to take ownership of his/her business office responsibilities. An ability to react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears depending on project deadlines and an ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. The ability to work in a collaborative and responsive manner to answer questions and resolve discrepancies as well as remain flexible is also required. This position will also provide cross- functional support for the McNeil Business Office.

The position will have the following responsibilities:
*Provide assistance with proposal development, budget development and related pre-award issues for a diverse sponsor portfolio.
*Assist with proposal submission (electronic and paper submissions) and provide follow-ups as needed.
*Apply knowledge of OMB Uniform Guidance.
*Manage post-award processes including processing payroll, reviewing and approving reimbursements, monitoring and reviewing sponsored project expenditures, reconciling of accounts, and producing monthly financial reports including fund projections for Principal Investigators.
*Monitor and enforce compliance with sponsor guidelines.
*Meet with Principal Investigators to discuss financial issues with their research programs and to secure their approval (and signature) for reports.

The successful candidate will also be available to assist with non-grant related transactions such as payroll, graduate funding, reimbursements, reconciliations, and other tasks within the business office.

Qualifications: A Bachelor's Degree and 2-3 years pre- and post-award experience, or an equivalent combination of education and experience, is required.

*Proficiency in Microsoft Excel, Adobe applications, WEBI/Business Objects
*Excellent critical thinking, analytical, verbal and written communication is required
*Ability to be comfortable working in a frequently changing environment and to function as part of a team is required
*Must have the ability to work independently as well as collaboratively and remain flexible in order to adapt quickly to changing priorities
*Ability to apply solid organizational and time management skills to a deadline driven, multiple priority work environment is required
*Familiarity with UPENN sponsored research policies and UPENN financial systems are a plus.

Reference Number: 02-27678

Salary Grade: 026

Employment Type: Exempt

Org: Business Operations

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial

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