Administrative Coordinator II

Location
USC Columbia, SC
Posted
Jan 05, 2018
Administrative Jobs
Academic Affairs
Position Type
Tenured & Tenure-Track
Institution Type
Four-Year Institution

Internal Title: Human Resources Director

Posting Number: STA00035PO17

College/Division: College of Engineering and Computing

Department: College of Engineering and Computing

Advertised Salary Range: Salary commensurate with qualifications

Part/Full-time: Full Time

Job Search Category: Human Resources/Legal

Advertised Job Summary: 1) Prepares letters of appointment to prospective tenure-track, clinical and research faculty members; notifies chairs of reappointment letters that need to be initiated and secures concurrence before preparing letters of reappointment for faculty on annual reappointments; submit reappointment letters/acceptances to HR for processing; prepares adjunct letters of offer and establishes files for all faculty, staff and adjunct faculty members. 35%; 2) Notify departmental/center administrative staff of employees with ending dates for new paperwork. Process and oversees the following paperwork: PGP's, PBP4/5's, dual employment, ECOM, hiring packets, hire above minimum approval, OIS paperwork, administrative leave forms, bonus payments, HR27 forms. 25%; 3) Serves as liaison between Human Resources/Employment/Payroll and our department/center offices. Works closely with staff in HR to ensure employees will be paid promptly. Explain different mechanisms available for employees to receive additional monies; works closely with Payroll to secure necessary documents for employees to be paid, i.e. direct deposit, tax forms, election/non-election forms for retirements. Serves as the ITAMS coordinator for the College. Collects college-wide leave, maintains ITAMS leave records and submits leave for the Dean's Office and departments under the Dean's Office. Approves weekly timecards for several employees 25%; 4)Manage EPMS review process for staff, including notification to supervisors, technical assistance, review and final submission to appropriate office. Filing of RIF plans, preparing written reprimands on an as-required basis. Maintains electronic dababase of permanent, temporary and research-grant faculty and staff. 15%.

Minimum Qualifications (Classified and Unclassified positions): Master's degree and 3 years related experience in business, public administration or administrative services, or bachelor's degree and 5 years related experience; or equivalency.

EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, veteran status or genetics.

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