Administrative Associate II

Jan 05, 2018
Institution Type
Four-Year Institution

Position Summary: Under the direct supervision of the Associate Director, this position is responsible for collaborating and assisting with front office operations, providing administrative support to all department staff members, as well as providing support in coordinating event-related activities. This position also assists with supervising student staff. This position will interact with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. This position is essential to mission of department in providing excellent customer service to constituents and maintaining a highly organized and productive unit.

Responsibilities: Manage invitation lists, mailings, event RSVPs, and event correspondence: *Interact with other departments to request information for event mailings *Compile and generate invitation lists in correct excel format *Review invitation lists, envelopes and RSVPs lists for accuracy *Manage inventory of event materials needed for mailings *Produce event briefing information and books for other departments and units as directed *Provide assistance to event coordinators with printed materials *Design and print invitations, welcome letters, confirmation letters, etc. *Proof read and provide quality control of correspondence from the office *Post-event follow-up including letters, photo mailings, etc. *Provide Football Committee support

Qualifications: High school diploma or equivalent and three years of progressively responsible office experience OR Associate's Degree and one year of responsible office experience may be required.

About UGA: The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state's oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University's enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Full time/Part time: Full Time

EEO Policy Statement: The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

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