Business Manager University Operations

Location
Austin
Posted
Dec 20, 2017
Institution Type
Four-Year Institution


Business Manager University Operations
St. Edward's University


Overview
The Business Manager within the Office of University Operations reports to the Associate Vice President of University Operations and is responsible for the financial and administrative functions including contract review and administration; budget approvals and project accounting set up; payment processing, tracking, and auditing; and budget monitoring and forecasting. As a key member of the operations management team, the Business Manager is engaged with strategic planning and decisions in accordance with the divisional goals of increasing customer satisfaction, operational efficiency and resiliency. Direct reports to this role include the administrative assistant, administrative coordinator, bookkeeper, student workers and contract inspectors. The Office of University Operations is a part of St. Edward's University Division of Finance and Administration, which is responsible for creating, developing and preserving the university's physical, financial and human resources. The division fosters the institution's sustainability through innovative leadership that enables effective change. Working collaboratively with the university community, the division supports the institutional mission and strategicpriorities by:providing exceptional service;stewarding universityresources;enhancing the campus environment; and creating safe and secure conditions for students and employees to do their best work.

Key Responsibilities:
Financial Management
    • Maintains the operating and personnel budgets for the Office of University Operations.
    • Prepares project request templates; tracks approval requests and works with University Operations, Campus Master Planning & Construction, and Finance Dept. staff to establish proper funds sourcing and controls.
    • Assists with purchase orders and other project setup tasks. Updates, reviews and monitors project budgets and cash flows and maintains project tracking sheets. Collects and submits approved change orders and invoices and updates POs as necessary.
    • Tracks overtime costs and submits budget transfers when another department, in support of a special event, requests operational resources.
    • Provides weekly and as needed budget and project reports.

Contract Management
    • Assists in preparing bid packages; reviews agreements and proposals; and monitors contract requirements and length of contract durations.
    • Establishes and maintains vendor records to ensure vendors provide correct documentation for setup; ensures proper certificates of insurance are on file. Tracks lien notices and waivers, and coordinates with internal and external parties. Verifies work accomplishment against written contracts and manages warranty tracking.

Accounting
    • Responsible for processing all aspects of operating and construction payables and change orders, collecting and organizing project invoices/ pay applications and verifying all documentation, as well as coding invoices according to project and job cost codes.
    • Interfaces daily with Finance, Procurement, and Accounts Payable staff, and with internal and external project managers, vendors and other clients to assure effective and timely flow of purchase order creation and invoice payment.

Administrative
    • Oversees the daily business operations for the office.
    • Supervises junior business staff to ensure consistent practices that comply with university and industry standards.
    • Prepares and submits all human resource transactions for the appropriate approvals.
    • Other duties as assigned.

Qualifications:
    • Bachelor's degree in a finance or accounting field (preferred) or equivalent experience 3-5 years of facilities, engineering and/or construction administration-related experience.
    • 1 year of contract administration and compliance monitoring experience for construction, vendor and similar contracts/agreements; experience within the higher education facilities arena preferred.
    • Banner experience a plus.
    • Possess effective verbal and written communication skills; demonstrate effective interpersonal skills with a standard vocabulary common to the engineering and facilities management professions.
    • Must be a self-starter with demonstrated abilities identifying and implementing creative solutions to complex problems while meeting deadlines in a fast-paced environment.
    • Positive leadership qualities, integrity, credibility, and the ability to motivate people
    • Ability to work cooperatively, solve problems, make decisions, and effectively manage personnel and financial resources
    • Ability to make an impact through work as a member of a team and diverse community
    • Strong behavioral competencies related to achieving results, continuous improvement in customer service, and collaborative teamwork.

About Austin, Texas
Consistently ranked as one of the "top metropolitan areas to live in", by numerous independent media outlets, Austin Texas attracts approximately 50 new residents a day and has been one of the nation's fasting growing cities. St. Edward's is in the heart of this thriving, entrepreneurial, and cosmopolitan city, providing students, faculty, and staff with opportunities to live, learn and grow in an environment that offers a wealth of resources and opportunities. In fact, Austin is home to 17 companies on the Inc. 5000 list and boasts 1.7 times the national average of startups. Additionally, as one of the world's great technology centers, Austin, sometimes referred to as "Silicon Hills," is home to technology heavyweights like Dell, National Instruments, and Silicon Labs. For more on the City of Austin's offerings, visit The Austin Convention & Visitors Bureau webpage.

Interested applicants should submit an online application at: https://stedwards.applicantpro.com/jobs/688596.html


St. Edward's University is an equal opportunity employer. We encourage women and minorities to apply to our vacancies and hire only U.S. Citizens and documented workers. We do not offer sponsorship at this time.

Reference# J17158

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