Extra Help - Office Support Assistant

Location
University Park
Posted
Dec 15, 2017
Institution Type
Four-Year Institution

Department: Continuing Education

Position Summary: This is a temporary assignment which will end when funding or hours is exhausted. Employees in this position will perform a variety of duties as assigned by their supervisor, including but not limited to: 1. Create/support ESL and NCPACE courses in Colleague and other workshops/courses in Enrole 2. Serve as a resource person for students by providing follow-up relative to workshops, textbooks, dates, times and classroom information 3. Provide courteous and friendly service to prospective students, faculty, staff, and community members who may inquire about classes/workshops via telephone and relay calls and messages to appropriate staff members 4. Support presenters with classroom requests, book orders, and printed class materials through the print shop each term as well as making certain that contracts are processed and up to date 5. Assist in maintaining records and information in hard copy or electronic form, filing 6. Enter data into spreadsheet from student program information cards 7. Send initial student information e-mail 8. Maintain Facebook pages, uploading daily 9. Perform routine office support tasks, which require knowledge of standard office procedures, the ability to operate a variety of office equipment, and the ability to operate computer systems, using word processing, and database and software packages 10. Check the Triton College voicemail weekly and respond as needed 11. Maintain the Constant Contact spreadsheets and send Constant Contact e-mails 12. Request off-campus classrooms 13. Sort and distribute mail 14. Order dept. supplies as needed 15. Perform other related duties as assigned Pay Rate: $13 per hour

Minimum Qualifications: 1. Must be a resident of the State of Illinois. 2. Skills and knowledge necessary to complete job functions, including, but not limited to: - Person must be customer service oriented, with this quality showing through in both oral and written correspondence. - Must effectively know how to use a computer and be proficient in Word docs and Excel spreadsheets.

Preferred Qualifications:

Work Schedule:

Type of Position Being Requested: Civil Service -Extra Help

Full Time/Part Time: Part Time

Collective Bargaining Status of Position: Non-Unionized

FLSA Status: Non-Exempt

Posting Number: CS0178P

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