Assistant to Student Life

Poughkeepsie, NY
Dec 11, 2017
Administrative Jobs
Student Affairs, Residence Life
Institution Type
Community College

Clerical Support to Student Government Association:

  • Prepares all materials for weekly meetings: agendas, attendance, supplemental documents
  • Takes minutes at weekly SGA meetings and posts them online for public viewing
  • Takes minutes for Budget Committee and Executive Board meetings
  • Liaison between clubs and the Charters & By-Laws Committee, maintains files of all club constitutions, past and present
  • Works closely with SGA President Pro-Tempore to ensure that clubs fulfill the duties required to keep their budgets from being frozen
  • Keeps files of Student Court proceedings
  • Tracks changes to club executive boards, advisors and meeting times/locations
  • Assists with most SGA-sponsored events
  • Works closely with students to plan and execute events and activities


  • Creates and maintains student activity budgets for 30+ clubs in Excel and Quickbooks
  • Counts clubs' fundraising income and maintains fundraising accounts for 30+ clubs
  • Tracks the Students for Students Emergency Fund
  • Submits club allocation/re-allocation requests for administrative approval and updates club budgets following approval
  • Processes all spending requests and payments for club, general office and Campus Activities Board and Residence Life programmatic expenses
  • Keeps track of weekly income from the sale of discount tickets
  • Responsible for weekly bank deposits of ticket income, fundraising income, as well as student activity fees
  • Makes available all files and reports requested by tax auditors
  • Act as point person for all club budget and RA programing budget inquiries.
  • Work with the SGA Treasurer to maintain club budgets.
  • Works with the Director of Student Life to maintain Residence Life budgets
  • Maintains all budget records for access by Student Activities and Residence Life Staff.

Administrative Assistant Duties:

  • Assists the office manager with general clerical duties
  • Assists customers for the sale of discount tickets
  • Maintains the social media pages for SGA, SA and Residence Life
  • Publicity of events, trips and tickets
  • Aids clubs and the SGA Awareness Committee in publicizing activities and events
  • Aids the Residence Hall Council in planning and publicizing Residence Life events
  • Proofreading/editing all promotional materials
  • Assists with the departmental events such as Commencement, Convocation, Orientation and opening and closing tasks for the residence hall.
  • Other duties as assigned

Required Qualifications:

  • Associates degree from an accredited institution of higher education, preferably in accounting or bookkeeping or two years of bookkeeping experience.
  • Minimum of two years of experience in a position which required demonstration of administrative and organizational skills. Related college course work/degree may be considered in lieu of some of the experience requirement.
  • Possess strong verbal and written communication skills.
  • Demonstrated experience to successfully use a variety of computer software applications, including but not limited to bookkeeping software such as Quick Books, and the Microsoft Office Suite
  • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
  • Demonstrated experience to successfully coordinate large projects.
  • Demonstrated experience to successfully handle multiple demands efficiently.
  • Demonstrated experience to successfully maintain positive interpersonal relationships.
  • Demonstrated experience to successfully provide quality customer service.
  • Demonstrated experience to successfully work under pressure and meet deadlines.

Preferred Qualifications:

  • Bachelor's degree.
  • Higher education work experience.
  • Supervisory experience.

Review of applications will begin immediately and will continue until the position is filled. Please submit a cover letter and updated Resume / CV.

To apply, go to

Dutchess Community College is committed to the principle of diversity and encourages applications from women, minorities, veterans, the disabled and all others (AA/EOE).