Manager, Finance & Accounting
The mission of Temple University���s Education Abroad and Overseas Campuses is to continuously strengthen international education by providing access to quality study abroad opportunities for all students. We are committed to the notion that through international education, students enrich their general education, acquire knowledge and experience for their later professional success, and develop life skills needed to become competent and engaged global citizens.
Reporting to the Assistant Vice President of Education Abroad and Overseas Campuses, the Manager, Finance and Accounting prepares and manages the budgets of Education Abroad, totaling approximately $8.0 million, and acts as a business and office manager for the unit. The Manager reconciles accounts and P-Card on a monthly basis and pays multiple overseas partners for student housing, facilities, and instruction. Based on projected enrollments, the Manager, Finance & Accounting submits revenue projections for auxiliary accounts to determine budgets.
The Manager, Finance & Accounting oversees a comprehensive student billing function. S/he determines the fees for housing, program fees, and Italian immigration fees for the Rome campus and bills approximately 800 students each year, including posting of charges and monitoring of student accounts. S/he also bills sponsoring institutions for non-Temple students who participate in Temple study abroad programs. This includes setting up billing arrangements, updating sponsors about costs, working with Bursar to set up third party contracts and monitoring payments. The Manager works with Student Financial Services in determining need of students, and serves as a liaison for the unit and assists in solving problems and issues regarding aid, billing, and scholarships.
The Manager actively provides direct administrative support to the unit by creating requisitions for staff and student workers, reviewing applications, hiring, managing timekeeping and troubleshooting any payroll issues. S/he sets guidelines for graduate assistants for summer programs and hires faculty adjuncts as needed for summer programs and overseas campuses. S/he assists faculty with arranging cash advances, paying for airfare, and immigration procedures.
Under the general supervision of and in close collaboration with the Assistant Vice President, the incumbent is accountable for office management including oversight of office information systems and technology needs. S/he maintains inventory of supplies and places software and other orders for the Rome and Tokyo campuses and assists with administrative problem solving for these overseas campuses by maintaining regular communication with these locations to facilitate daily operations. Performs other duties as assigned.
Required Education & Experience:
Bachelor���s degree and at least 5 years of directly related experience. Experience should include exposure to administrative policy/procedures, office systems development, budget management, financial reporting and office management in higher education. An equivalent combination of education and experience may be considered.
Required Skills & Abilities:
*Knowledge of the strategic planning process and how it relates to budget formation.
*Ability to develop creative and innovative solutions to financial, budget and program management issues.
*Excellent written and oral communication skills
*Ability to make presentations to small and large audiences
*Strong administrative skills and must be organized, detail oriented, and able to prioritize multiple tasks and meet deadlines
*Demonstrated professionalism with the ability to handle and prioritize diverse tasks in a fast-paced environment
*Ability to stay focused while managing constant interruptions
*Candidate must have demonstrated ability to work with people of all constituent groups
*Strong customer service skills and the ability to employ advanced customer service approaches and techniques.
*Knowledge of Microsoft Office, and especially Excel Preferred:
*Experience in an international education office in support of complex, international academic programs
*Experience with Banner
*Proficiency in a second language
*Study abroad experience.
This position requires a background check. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. To obtain additional information about Temple University please visit our website at www.temple.edu. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: http://www.temple.edu/safety/asfr/ You may request a copy of the report by calling Temple University���s Campus Safety Services at 215-204-7900.