CLERICAL ASSISTANT II - SCHOOL OF MATHEMATICS, SCIENCE & ENGINEERING

Location
Chula Vista
Posted
Nov 21, 2017
Institution Type
Community College

CLERICAL ASSISTANT II - SCHOOL OF MATHEMATICS, SCIENCE & ENGINEERING
Southwestern College


RESPONSIBILITIES: Under the direction of the Dean of the School of Mathematics, Science and Engineering, perform a variety of clerical duties involving independent judgment in the interpretation, application, or modification of existing procedures within well-defined guidelines.

ESSENTIAL DUTIES:
Perform a variety of clerical duties in support of the School of Mathematics, Science and Engineering; type, file, answer phones and maintain records and calendars.
Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; lists, abstract or summarize date.
Type a wide variety of materials from various rough drafts; distribute as appropriate.
Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
Review documents for accuracy, completeness and conformance to established procedures and standards.
May provide sole clerical support during evening classes as assigned; assist students by providing information involving admissions and records procedures, assist new instructors with materials and information; assign classrooms as necessary; receive complaints, resolve issues or refer to appropriate personnel according to established guidelines.
Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
Perform related duties as assigned.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including course work in office procedures and equipment and one year of general clerical experience involving operation of a computer terminal.

SALARY & BENEFITS: R. 10, Step 1-6, $2,975.00-$3,624.00 per month. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

WORKING DAYS & HOURS: Monday-Friday: 7:00 a.m.-3:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.
	
STARTING DATE:
As soon as the successful candidate is identified and following the subsequent governing board approval.

APPLICATION DEADLINE:
All application materials must be received on-line. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, December 1, 2017 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

TENTATIVE TIMELINE:
November 20-December 1, 2017 - Position advertised; District receives applications
December 1, 2017 - Initial screening deadline for guaranteed consideration. Position is open until filled.
January 8-12, 2018 - Search Committee interviews candidates (first level interviews)
February, 2018 - Employment start date pending Governing Board approval and passing pre-employment physical.

FAXED MATERIALS AND E-MAILS ARE NOT ACCEPTED.

APPLICATION PROCEDURES: Submit the following application materials on-line at https://jobs.swccd.edu/postings/2437.
	
Letter of application (cover letter)
On-line application
Resume
Unofficial copies of college transcripts showing supplemental coursework
Supplemental Questionnaire

Upon offer of employment, the successful applicant must be able to provide proof of eligibility to work in the United States. It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying for.

All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

We reserve the right to re-open, re-advertise, delay or cancel filling this position.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

As an Equal Opportunity Employer and in compliance with the American with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

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