Records Clerk

Job description

Open Date: 11/02/2017

Date Initial Screening Begins:

Minimum Education/Experience: Possess excellent clerical, oral and written communication skills Experience working with computers and data entry Ability to multi-task

Special Instructions to Applicant: * Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. * If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Job Duties: The Records Clerk will maintain the daily files on all police reports. These files will include, but are not limited to; incident reports, arrest reports, accident reports, warning tickets, daily incident logs, state citations, trespass warning tickets, and traffic stop report forms. These files will be maintained according to the regulated standards set forth by the department and by federal and state laws. The Records Clerk is responsible for the weekly submission of DMV Accident Reports to Raleigh, NC that are completed by our department. He/she is also responsible for entering the data annotated on submitted Traffic Stop Report forms onto the SBI website. Records Clerk will utilize the Daily Crime Log to prepare the daily posting of crimes on the department website via Dreamweaver. From time to time the Records Clerk may be asked by departmental personnel to assist with pulling reports or information for specialized reports. The Records Clerk will be responsible for completing all court ordered expungements according to the standards set forth by federal and state laws. The Records Clerk will work with the Investigations Lieutenant and the Community Affairs & Records Division Sergeant. in completing these expungements. The Records Clerk is responsible for providing a copy of a report upon request. The Records Clerk will follow departmental general orders and verbal guidance in the laws governing public information. This duty will require the Records Clerk to interact with the public. In the event the Records Clerk has a question, concern, or identifies an error within a report, he/she will notify the Community Affairs & Records Division Sergeant who will review the information and determine the best course of action to take in order to resolve the issue. Public and staff interactions could be via e-mail, telephone, or in person. The Records Clerk may be assigned other tasks or duties by his/her supervisor or as needed to assist another member of the department upon the notification and approval to the Community Affairs & Records Division Sergeant.




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Job No:
Posted: 11/14/2017
Application Due: 11/14/2018
Work Type: