Pre Award Specialist
Position Number: 00104173
Primary Function of Organization Unit: The College of Sciences Research Office (COS Research Office) is an administrative unit of the College of Sciences. The primary purposes of the COS Research Office is to provide services to assist in grant and contract applications, processing and negotiatons. This includes: Process and negotiate grant and contract applications: This includes thorough review and approval of all grants and contracts originating in COS, in whole or in part, prior to submission to the sponsors. Special attention is paid to issues of health and safety. The COS' Research Office has primary responsibility to insure that all guidelines required by sponsors are met prior to submission of proposals and for the budget, space and other resources committed by the COS' departments and/or the college to insure that all obligations can be met. The COS Research Offices works closely with the Office of Contracts and Grants, the Purchasing Office, the Office of Finance and Business and the granting agencies on all post award activities. Administration of post award accounting and grant oversight, Provide management oversight of the COS instrumentation shop, and Promotion, development and facilitation of research of the faculty in COS.
Essential Job Duties: The Pre-Award Specialist provides support for the College of Sciences researchers. The Research Office must approve every proposal processed by the College of Sciences (COS) prior to submission. The Specialist assists faculty and support staff in the development of proposals-including budgets and justifications, and works with faculty and support staff to ensure all pre-award requirements have been met while adhering to all federal, state, university and sponsored agency guidelines prior to proposal submission. The Specialist serves as the liaison between COS and the University Office of Sponsored Programs and Regulatory Compliance (SPARCS), Contracts & Grants (C&G), Office of Technology Commercialization and New Ventures (OTCNV), Office of Research, Innovation and Economic Development (ORIED), and the sponsoring agencies during the pre-award and negotiation phases of the proposal process. The Specialist works closely with the COS College Research Office (CRO) post- award staff in transferring award information from pre-award to post-award. The Specialist supports the day-to-day operations of the Office of Research Administration to include helping to make decisions on internal policies and procedures for faculty and staff, making important judgement calls with extreme time constraints, and adjusting the normal operating schedule to accommodate the deadline and demands of the University and many agencies. Additional responsibilities of the Specialist include: * Process many proposals at one time while adhering to all necessary guidelines and policies. * Fully monitor and facilitate the Project Information and Navigation System (PINS process ensuring all fields are correctly completed and that all necessary information is loaded into the record. * Communicate effectively with faculty and support staff any recommended or necessary changed to a proposal. * Offer hands-on and one-on-one training to faculty and staff on the proper procedures for building an acceptable proposal budget, and complying with the COS CRO timelines. * Mathematically apply the proper rules to accommodate the correct fringe rates, F&A (facilitates and administrative costs), tuition rates, and other direct costs to a proposal. * Organize the pre-award documents so they are current, complete, and easy to query. * Manage all pending proposals and timelines, staying update with current deadlines.
Department Required Skills: Must be able to write clearly and informatively; present numerical data effectively; be able to read and interpret written information. Must be highly proficient in Microsoft including Excel, PowerPoint and Word and in Adobe. Advanced Excel skill set including formulas and functions. Must be able to work productively with faculty and a diverse set of individuals. Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality. Work requires the exercise of considerable judgment to ensure that transactions are in accordance with Federal, State, University, and Agency policies, procedures, and regulations. Must be able to work independently, on multiple complex projects concurrently.
Preferred Experience, Skills, Training/Education: Proposal processing experience. Familiarity with campus online systems (PINS, RADAR etc) desirable. Familiarity with, A-21 Cost Accounting Standards, UG Uniform Guidance, Federal, State, and Industry research policy and procedures. Familiarity with cost sharing. Certified Research Administrator (CRA) designation preferred.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
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