Project Assistant

Nov 01, 2017
Institution Type
Four-Year Institution

Position Number: 00101525

Primary Function of Organization Unit: As part of the commitment of the NCSU Office of Research, Innovation, and Economic Development to developing and facilitating faculty research teams, the Proposal Development Unit provides unpaid consulting proposal developers for large-scale faculty proposal projects as resources and time permit. The PDU does not charge departments or colleges for its services, which may include: - Consultation on proposal strategy - Project team meeting facilitation to clarify project goals, implementation plans, and budgets - Management of proposal schedule and communications - Identification of additional faculty expertise and resources - Planning and writing non-technical portions of the proposal (e.g., diversity, K-12 outreach, management, broader impacts, international program logistics, assessment, technology transfer, and/or economic development) - Institutional data acquisition - Proposal drafting, editing, and formatting - Budget/justification preparation (including coordination of subcontract budgets) and submission for college research office approval - Negotiation of cost sharing agreements - Collection and formatting of CVs, current and pending support forms, and other information required from each participating researcher - Drafting of letters of support/commitment for NCSU and partner organization officials - Electronic submission on PINS,, NSF FastLane, etc. - Coordination of funding agency site visits and review response reports.

Essential Job Duties: The PDU Project Assistant will provide comprehensive administrative and project support to the Proposal Development Unit (PDU) and its Director. Job responsibilities include, but are not limited to: -Collecting and formatting proposal supporting documentation; reviews complex Requests for Proposal (RFPs) and advises faculty on requirements for supplemental documents. -Coordinating the logistics of PDU-led meetings, teaming workshops, and training events, and for funding-agency on-site reviews -Assisting the Director with calendar management, travel coordination, record keeping, presentation materials, and other related items, as needed -Composing, reviewing, and editing correspondence including e-mails, letters, memoranda, newsletters, and reports -Collecting and tracking PDU-related data; coordinates purchasing activities; meets administrative deadlines and milestones; is able to accurately prioritize items -Monitoring the PDU budget, reconciles financial transactions for accuracy and compliance, regularly updates the PDU Director on expenditure patterns - Designing and maintaining the PDU website and programmatic database -Utilizing online survey tools to build and deliver surveys to PDU users; present data in graphical and tabular formats for analysis and reporting? - Provide technical support for PDU as needed, including troubleshooting technical issues, submitting tickets to the IT help desk, and working with ORIED offices to order new equipment. - Serve as the primary POC for the PDU for ORIED administrative offices

Minimum Education/Experience:

Department Required Skills: Exceptional interpersonal and communications skills. The ability to work in a fast-paced, team-based environment. Experience in management of computer systems and applications, including web-based videoconferencing, document sharing, and database construction/management, WordPress or other CMS tools, and MS Office. Experience in event management and logistics. Ability to focus on details in demanding, deadline-driven situations.

Preferred Experience, Skills, Training/Education: Bachelor's degree with at least three years experience in working in a deadline-driven environment. Administrative support experience in a professional environment. NC State University experience a plus.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "":http// Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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